Leave Administrator

Position Summary

Constellation Health Services is seeking an organized, detail-orientedLeave Administrator to coordinate employee leaves of absence, workplace accommodations, Workers’ Compensation-related absences, and return-to-work processes across our multi-state organization.

This position serves as a primary point of contact for employees and supports the administration ofFMLA, ADA, PWFA, state-specific leave programs, military leave, personal and medical leave, Workers’ Compensation, and other applicable leave programs.

Key Responsibilities

• Administer and track employee leave and accommodation cases from initial request through return to work.
• Review eligibility information and coordinate required notices, certifications, forms, documentation, and employee communications.
• Track continuous, intermittent, and reduced-schedule leave, deadlines, available leave, and return-to-work dates.
• Support ADA/PWFA workplace accommodation processes, including documentation, work restrictions, and follow-up.
• Coordinate Workers’ Compensation absences, work restrictions, modified duty, and return-to-work activities.
• Maintain accurate and confidential leave, accommodation, medical, and Workers’ Compensation records.
• Communicate with employees and managers regarding leave status, requirements, restrictions, and next steps.
• Partner with HR, Payroll, Benefits, operational leadership, carriers, brokers, and third-party administrators.
• Maintain leave tracking systems, prepare routine reports, and support audits and compliance reviews.
• Escalate complex, disputed, or higher-risk matters to the HR Manager.

Qualifications

Qualifications

• Associate’s or bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred; equivalent relevant experience considered.
• 2+ years of HR, benefits, leave administration, disability, Workers’ Compensation, or related experience preferred.
• Experience with FMLA, state leave programs, and workplace accommodations preferred.
• Multi-state and healthcare experience is a plus.
• Experience with HRIS or leave/case-management systems preferred.

Knowledge & Skills

• Working knowledge of FMLA, ADA/PWFA, state leave programs, and Workers’ Compensation processes.
• Strong organizational, case-management, documentation, and follow-up skills.
• Excellent attention to detail and ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills with the ability to handle sensitive matters professionally and confidentially.
• Proficiency with HRIS systems and Microsoft Office, including Outlook, Excel, Word, and Teams.
• Ability to work independently while collaborating effectively with employees, managers, HR leadership, and external partners.