VS
Lease Admin Analyst - $28/hr w2
Veterans Sourcing Group
🇺🇸 United States
On-site
Manager or above
4 months ago
- POS
- Looker Studio
- Power BI
- Salesforce
4 months ago
Santa Clara, CA - Onsite Tues-Thurs
Assignment Duration: 6/1/26-9/30/26
Potential to convert to FTE, If so, what rate: Yes
Potential need on the full time side
Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side?
Hours: 9-6
Interview Process:Â Virtual
As a reminder the manager is looking for someone with commercial real estate experience. An ideal candidate would be someone in property management or assistant lease asset roles that have this experience- "lease administration support, invoice review, reconciliation, PO, AP coordination, contract review, vendor invoice research and resolution. "
Overview of Work Environment/Client Nuances:Â Global portfolio for data center
Team Overview: Team is global
Must Have Skills:
- Leasing asset management (this background would be ideal) extension
- Looking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centers
- Experienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.
- Reviewing an invoice for rent, need to be knowledgeable.
- Someone who has experience in this space, AP/PO, Lease administration
- Someone who has worked in an apartment leasing office would likely not be a good fit
- Commercial real estate experience
- Experience in data center space
- Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet- Google Suites
- Needs to be a self-starter
- Minimum of 5 years' experience
- Preferred bachelors degree but HM is open
Google Suites
Reporting Tools (Please highlight experience)
- Looker Studio
- Power BI would be comparable
Salesforce experience
As a *** Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.
Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.
Assist asset manager(s) in reviewing invoices and contractual terms.
Financial Administration & Support:
- Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated
- Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.
Compliance & Certificate Management:Â
- Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
- Ensure service providers adhere to mandatory regulatory and internal operational standards.
Contractual & Operational Support:
- Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
- Deliver reporting to the lease asset management team and leads reading vendor compliance and status
Custom Fields:
Name: Is this opportunity convert to Perm or Potential Convert to Perm? Yes
Lease Admin Analyst - $28/hr w2 · Veterans Sourcing Group