TT
Lead Administrator
Texas Tech University System
- Location not stated
- Staff / Principal
- 1 day ago
- Excel
- Regulatory Compliance
1 day ago
Not enough detail in this posting to match
Position Description
Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budgets. May plan, assign and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.Major/Essential Functions
This position provides strategic leadership and oversight for the fiscal, administrative, human resources, and business operations of the VP Division. The position partners with executive and division leadership to promote financial stewardship, operational effectiveness, regulatory compliance, and responsible resource management. This role leads business administrative staff and advises on financial, operational, and personnel matters.1. Fiscal and Budget Management
- Oversee financial operations and ensure appropriate use of funding in compliance with university policies and regulations.
- Lead annual budget development, implementation, forecasting, year-end closeout, and new fiscal year setup.
- Monitor budget performance, develop allocation formulas, analyze results, and recommend adjustments supporting fiscal sustainability.
- Establish internal controls, payroll verification, account reconciliations, and accurate financial records.
- Review and approve budgets, funding requests, revisions, cost transfers, payroll distributions, deposits, payments, and related transactions.
- Oversee operating, research, grant, gift, endowment, revenue, and other accounts.
- Resolve discrepancies and provide financial analyses and reports supporting leadership decisions.
- Partner with university offices and area leaders to implement budget changes, strengthen accountability, and maximize resources.
- Guide staff on budget administration, account structures, financial processes, and best practices.
- Work with the VP on workforce planning, organizational structure, staffing strategies, and personnel funding.
- Oversee position management, reclassification, appointments, onboarding, offboarding, and personnel actions.
- Serve as or support the Employment Services Coordinator (ESC) function.
- Oversee ePAFs and personnel documentation, ensuring accurate and complete employee records.
- Maintain employee record confidentiality and human resources system integrity.
- Guide employees on leave requests, time entry, required training, and university employment procedures.
- Train and mentor staff on human resources processes, systems, and best practices.
- Oversee purchasing, payment, and travel processes and internal controls.
- Process or review purchase orders, requisitions, PCard transactions, direct payments, travel arrangements, expense reports, travel cards, reimbursements, and supporting documentation.
- Guide employees on university purchasing and travel policies.
- Review transactions for accuracy, funding, documentation, and compliance.
- Monitor outstanding transactions, resolve issues, maintain records, and communicate policy updates.
- Coordinate daily administrative and business operations for the VP Division.
- Oversee organizational records, calendars, directories, and distribution lists.
- Manage space and property inventories and coordinate furniture, keys, telecommunications, room requests, work orders, maintenance, supplies, and equipment.
- Coordinate technology access and administrative system needs with university offices.
- Prepare reports, correspondence, presentations, and other materials for area and university purposes.
- Supervise assigned administrative, business, or student employees, as applicable.
- Assign and monitor work, establish priorities and deadlines, and provide training, coaching, and feedback.
- Coordinate workflow and coverage during staff absences or peak workloads.
- Promote clear communication and consistent, efficient business practices across the administrative team.
Knowledge, Skills, and Abilities
Required Skills, Knowledge, and Abilities- Knowledge of budgeting, financial management, accounting, and financial reporting.
- Knowledge of administrative operations in a higher education environment.
- Knowledge of purchasing, travel, payroll, personnel, grants, and related business processes.
- Ability to interpret and follow university policies and procedures.
- Strong organizational, analytical, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong attention to detail and accuracy.
- Ability to maintain confidential financial and personnel information.
- Strong written and verbal communication skills.
- Ability to work effectively with faculty, staff, students, leadership, and university offices.
- Ability to provide customer service and explain financial and administrative processes clearly.
- Ability to learn and use university financial, human resources, purchasing, travel, grant, and reporting systems.
Required Qualifications
Bachelor's degree in area of expertise or closely related area required. Five years of experience in planning, developing, or implementing programs or research grants. Additional education may substitute for required experience on a year-for-year basis.Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.- Preferred Qualifications: Proficiency with Microsoft Office and Microsoft 365 applications.
- Safety Information: Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
- Does this position work in a research laboratory?: No
- Required Attachments: Cover Letter, Resume / CV
- Job Type: Full Time
- Pay Basis: Monthly
- Job Family: Orginzationa Administration
- Job Sub Family: Administrative Operations
- Annualized Pay Range: $59,000 - $77,100 - $94,900
- Travel Required: Up to 25%
- Shift: Day
- Schedule Details: Monday - Friday 8:00 AM to 5:00 PM
- Grant Funded?: No
Lead Administrator · Texas Tech University System