FL
Jr. Project Manager
FGS LLC
- 🇺🇸 United States
- Remote
- Manager or above
- 16 hours ago
- Microsoft Office Applications
- Excel
- Microsoft Project
- PowerPoint
- Visio
- CAPM
- PMP
- Information Systems Security
- Pension
16 hours ago
Employment Term and Type:Regular, Full Time
Required Security Clearance:TS/SCI
Required Education: BA or BS in management information systems, business management, engineering management, or other related discipline with 3+ years of applicable experience; or AS or AA degree with 5+ years of experience in lieu of degree.
Salary Band: $ 75,000
Job Description:
The Junior Project Manager (Junior PM) provides administrative, operational, and project coordination support to Project Managers, Project Analysts, and other project team members to facilitate the successful execution of project activities. This position supports project documentation, deliverable tracking, resource allocation, equipment status monitoring, meeting coordination, reporting, and compliance with established project schedules and requirements.
The Junior PM also assists with coordinating subcontractor activities related to furniture procurement and installation, information technology (IT) fit-outs, audiovisual (AV) installations, ICD/ICS 705 security compliance requirements, and facility renovations. The position requires strong organizational skills, attention to detail, effective communication, proficiency in Microsoft Office applications, and the ability to manage multiple priorities while maintaining accurate project records and meeting established deadlines.
Primary Duties and Responsibilities:
A. Project Management and Administrative Support
- Provide project coordination and administrative support to Project Managers, Project Analysts, and other project team members.
- Maintain and update project data, records, and files in SharePoint and internal document repositories, ensuring accuracy, organization, and version control.
- Create and maintain project Contract Briefs using approved templates and supplied information.
- Maintain equipment tracking logs and assist with resource allocation spreadsheets to support project planning and resource management.
- Perform general administrative duties, including data entry, filing, document preparation, scanning, copying, and other office support activities.
- Prepare, format, review, and maintain project documentation, reports, correspondence, and presentations using approved templates and established quality standards.
- Manage deliverable cover letters, cover sheets, submission logs, and supporting documentation.
- Track deliverable schedules, review cycles, deadlines, and outstanding requirements to ensure timely submission and completion.
- Develop and maintain project closeout checklists and monitor outstanding deliverables through completion.
- Distribute project documentation to authorized stakeholders and maintain accurate records of submitted, pending, approved, and outstanding items.
- Assist with the preparation, coordination, organization, and tracking of Authority to Operate (ATO) packages, including compiling required documentation, coordinating inputs from technical and security personnel, tracking outstanding documentation and compliance requirements, and monitoring submission status to support timely review and approval.
- Monitor travel approvals and trip report submissions to ensure compliance with established deadlines.
- Track project schedules, milestones, action items, outstanding tasks, and other project requirements using Microsoft Excel, Microsoft Project, and other approved tools.
- Attend project meetings and prepare draft meeting minutes, action items, and follow-up documentation.
- Prepare project status reports, tracking summaries, and presentations for project stakeholders.
- Identify overdue items, documentation gaps, schedule conflicts, and potential project risks, escalating concerns to the Project Manager as appropriate.
- Provide coordination and administrative support for subcontractors involved in furniture procurement and installation, IT fit-outs, audiovisual (AV) installations, and facility renovations.
- Assist with coordinating project schedules, site readiness, site access, material procurement, equipment deliveries, installation activities, and subcontractor milestones.
- Support AV installation activities, including coordination of design development and reviews, material and equipment selection, technical submittals, procurement tracking, delivery scheduling, installation, testing, and closeout.
- Coordinate with IT, cybersecurity, security, and project personnel to collect required technical documentation, supporting evidence, and compliance artifacts for ATO packages, as applicable.
- Coordinate with Project Managers, design teams, technical personnel, vendors, and subcontractors to track design requirements, material specifications, equipment availability, design changes, and installation progress.
- Monitor material availability, procurement status, delivery timelines, and outstanding issues to support project schedules and minimize installation delays.
- Support project activities associated with ICD/ICS 705 physical security requirements by tracking documentation, inspections, reviews, and compliance-related action items under the direction of authorized project and security personnel.
- Maintain subcontractor activity logs and track deficiencies, corrective actions, punch-list items, and outstanding work through resolution.
- Assist with installation verification, testing coordination, and collection of closeout documentation, including warranties, equipment records, as-built documentation, and other required deliverables.
- Coordinate with facilities personnel, security representatives, technical teams, and subcontractors to facilitate timely project completion.
- Communicate installation issues, schedule impacts, material delays, and other concerns to the Project Manager for resolution.
- Demonstrate integrity, accountability, professionalism, and high ethical standards in all assigned responsibilities.
- Maintain confidentiality and comply with applicable organizational policies, project procedures, and security requirements.
- Work collaboratively with project teams, subcontractors, and stakeholders while managing multiple priorities and meeting established deadlines.
- Perform additional project coordination and administrative duties as assigned.
Required Qualifications:
Required Experience: 3+ years with Bachelor degree or 5+ years with Associate degree.
- 1-2 years Project Management experience.
- Proficiency with Microsoft 365, Excel, Word, PowerPoint, Visio & Project is required.
- Ability to organize and manage numerous project files & working documents.
- Strong understanding of funding management and various supporting spreadsheets.
- Ability to work within a flexible team environment with excellent interpersonal skills, including the ability to deal with all levels of project support staff and stakeholders.
- Demonstrated ability to communicate effectively, both orally and written, as well as establish and maintain a strong customer focused working relationship.
Desired Requirements:
- Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) desired.
- Familiarity with US Air Force IT systems.
- Proficiency with Microsoft Visio & Sharepoint/Intelshare
Education Requirements:
Security Clearance Requirements: TS/SCI
Physical, Work Environment & Conditions:
Typical office environment:
- Must be able to sit for extended periods.
- Must be able to view computer screens for long periods.
- Must be able to communicate clearly with teams and end-users.
This position description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts or working conditions associated with this job. This and all positions are eligible for organization-wide transfer. Management reserves the right to assign or reassign duties and responsibilities at any time.
Company Overview: FGS LLC is an international, leading-edge provider of technical services to include Secure Information Systems, Security and Engineering and Intelligence Analysis. Our turn-key solutions include the design, engineering, deployment operations, and sustainment of secure technology and critical infrastructure for the protection and safety of our customers' mission-critical information, processes, and personnel. Demonstrating an unyielding commitment to our customers, superior trust and dedication with our partners, and leading-edge technical expertise over the past seven years, FGS has experienced explosive growth providing superior services throughout the world, from North America and the Pacific Rim to the Middle East and Europe.
FGS provides secure, leading edge technology and process management services to military, government, and commercial clients worldwide.
FGS offers a generous compensation package including health, dental, vision, 401(k), group life insurance, educational reimbursement, among other benefits.
We value our employees and strive to offer many opportunities for professional growth.
#cjpost –Project Management
FGS, LLC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
Jr. Project Manager · FGS LLC