Project Coordinator - PLM Implementation

Key Responsibilities

Project Coordination & Governance

• • Support the development and maintenance of integrated project schedules, milestones, deliverables, and dependencies.
  • Track progress against project objectives and communicate schedule impacts or delays.
  • Maintain project action item, decision, risk, and issue logs, ensuring timely follow-up and escalation where required.
  • Assist project and workstream leads with planning, status updates, governance activities, and continuous improvement initiatives.
  • Support preparation and coordination of program reviews, milestone reviews, and program governance meetings.

  Stakeholder, Team & Vendor Coordination

  • • Coordinate project meetings, workshops, working sessions, and leadership reviews.
    • Prepare agendas, capture meeting minutes, document decisions, and communicate follow-up actions.
    • Assist with project communications, presentations, executive updates, and stakeholder engagement activities.
    • Facilitate collaboration across engineering, manufacturing, operations, IT, quality, supply chain, and business teams.
    • Coordinate activities with vendors, implementation partners, and consultants, including tracking commitments and deliverables.
    • Support change management, user engagement, communication campaigns, training coordination, and adoption activities.

    Reporting & Documentation Management

    • • Collect project performance data and maintain project dashboards and reporting tools.
      • Prepare weekly and monthly status reports, executive summaries, milestone updates, and performance metrics.
      • Manage project repositories and document control processes to ensure information is organized and accessible.

Qualifications & Experience

Required

• • Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, Computer Science, Operations Management, or a related field. Equivalent combinations of education and experience may be considered.
  • 3-6 years of experience in project coordination, project administration, PMO support, or project management support roles.

Key Competencies

Successful candidates will demonstrate:

• • Experience supporting PLM, ERP, MES, engineering systems, or other enterprise transformation programs.
  • Strong understanding of project coordination practices, project lifecycle methodologies, and governance processes.
  • Ability to influence and coordinate across teams without direct authority
  • Previous experience working with external vendors, consultants, and implementation partners.
  • Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Experience in preparing project reports, presentations, meeting documentation, and executive-level communications.
  • Intermediate to advanced proficiency using MS Office products (MS Project, CoPilot, MS Word, MS Excel, MS PowerPoint)
  • Experience in using Smartsheet, and Oracle Primavera is considered an asset
  • Excellent written and verbal communication skills
  • Strong collaboration and teamwork skills

Security and Compliance Requirements

• Canadian Reliability Status (Minimum) is required
• Eligibility for Controlled Goods Program (CGP) Registration is required
• Ability to handle controlled, sensitive, and export-regulated technical data in compliance with Canadian and international regulations

Working Environment

• This role has no direct reports but will work and interact with multi-disciplinary teams.
• Working conditions are typical of a downtown Ottawa office environment.