Associate Facilities Coordinator (R6005)

The Front Desk Coordinator serves as the first point of contact for visitors,  clients, and employees, creating a professional and welcoming experience. This  role is responsible for managing front desk operations, coordinating office  activities, and supporting day-to-day administrative and facility needs. Please  note this role is within a SCIF. 

Work Environment: 

This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and  requires consistent presence during posted hours.

Key Responsibilities: 

• Greet and assist visitors, ensuring a positive and professional first impression 
• Manage emails and general inquiries, routing as appropriate 
• Coordinate visitor access, badging, and check-in processes 
• Maintain office organization, cleanliness, and readiness at all times 
• Schedule meetings and manage conference room bookings 
• Support office operations including mail distribution, deliveries, and supply inventory 
• Coordinate with vendors and service providers as needed 
• Partner with Facilities, IT, and Security teams to support workplace needs 
• Maintain accurate records and handle sensitive information with discretion 

Required Qualifications

• Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred) 
• 1–3 years of experience in a front desk, receptionist, or administrative role 
• Strong verbal and written communication skills 
• Proficiency in Microsoft Office or Google Workspace 
• Ability to multitask and prioritize in a fast-paced environment 
• Strong organizational skills and attention to detail 
• Professional demeanor with a customer-service mindset 

Preferred Qualifications

• Experience working within or in tandem to a secure space, SCIF 
• Familiarity with visitor management systems (Envoy) 
• Experience supporting facilities or office operations 
• Basic knowledge of access control and office security protocols 
• Experience coordinating vendors, deliveries, and events 
• Strong problem-solving skills and ability to work independently