Tax Administrator

Responsibilities:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. 
• Deliver tax returns, extensions and estimates in both electronic and paper format 
• Preparation of zero extensions in tax software 
• e-Filing of tax returns 
• Coordination of receipt of signed e-File authorizations 
• Preparing and proofreading correspondence to include client engagement letters and response letters to the IRS and various tax authorities 
• Possess a general understanding of invoicing and reporting in a professional services environment  
• Preparation of expense reports 
• Handling confidential correspondence and files and new client set up 
• Coordinating and managing workflow with the team 
• Managing due date reporting for meeting IRS/Tax authorities deadline 
• Management of partner prospects and leads 
• Reporting in various programs  
• Creation of reports in Microsoft Excel with the ability to format, create intermediate formulas, charts, and graphs 
• Support with processing of certified mail 
• Assist in front desk/receptionist rotation 

Qualifications:

• 5+ years Administrative Experience; experience in a Tax Practice is a plus 
• Intermediate to Advanced Excel.  More importantly, the ability to be resourceful in learning Excel features and formulas 
• Intermediate to Advanced Power Point and Word 
• Technology Savvy 
• Great interpersonal skill
• Skilled at managing upwards 

Skillset:

• Ability to analyze and revise operating practices to improve efficiency 
• Detail oriented and comfortable working in a fast-paced and time sensitive office environment 
• Proficiency in multi-tasking and prioritizing using strong problem-solving skills and the ability to self-direct 
• Aptitude for working with a diverse group of important external clients as well as internal associates at all levels of the organization 
• Exceptional written and verbal communication skills are necessary 
• Superior organization skills and dedication to completing projects in a timely manner 
• Organizes and prioritizes large volumes of information and calls 
• Acts as the ambassador of the department 
• Ability to work independently and acts as project manager on special projects 
• Proofreads for spelling, grammar and formatting, making appropriate changes. Responsible for accuracy and clarity of final copy 
• Ability to learn quickly and become proficient with Aprio's Windows based applications