Accounts Payable & Accounts Receivable Coordinator

Position Summary:

The Accounts Payable & Accounts Receivable Coordinator is responsible for the full-cycle processing of accounts payable and receivable transactions, ensuring accuracy, timeliness, and compliance with internal controls and healthcare regulatory requirements.

This role plays a key part in maintaining strong vendor relationships, accurate financial records, and supporting the month-end close process.

Key Responsibilities:

Accounts Payable (AP):

• Process high-volume invoices accurately and timely
• Ensure proper coding to GL and departmental budgets
• Perform 2- or 3-way matching where applicable
• Maintain vendor master files
• Prepare and process weekly EFT and cheque payments
• Reconcile vendor statements
• Monitor and manage AP aging
• Respond to vendor inquiries and resolve discrepancies
• Ensure HST accuracy and compliance

Accounts Receivable (AR):

• Prepare and issue invoices
• Maintain resident/client accounts
• Post payments and reconcile deposits
• Monitor AR aging and follow up on outstanding balances
• Investigate discrepancies

Month-End Support

• Prepare ledger reconciliations
• Assist with accrual information
• Provide supporting documentation for financial reporting
• Support audit documentation requests

Internal Controls & Compliance

• Follow approval matrix and authorization protocols
• Maintain segregation of duties
• Ensure proper documentation retention
• Escalate unusual transactions or issues to Senior Accountant/Controller.

Process Improvement & Collaboration:

• Identify opportunities to improve AP/AR processes and internal controls.
• Work closely with Purchasing, Operations, and other departments to resolve accounting issues.
• Support implementation and maintenance of financial systems and ERP modules

Any other Tasks as assigned.

Qualifications & Skills

• Diploma or Degree in Accounting/Finance.
• 3+ years of full-cycle AP experience (healthcare or non-profit preferred)
• Experience in healthcare or long-term care environments is an asset.
• Experience with AR processes
• Proficiency in accounting/ERP systems (MS Dynamics 365, or similar).
• Proficiency in Microsoft Excel
• Excellent attention to detail and accuracy.
• Strong understanding of HST
• Experience with ERP/accounting systems (MSD 365)

Pay Range -  $49,000- $62,000