Sales and Marketing Administrative Assistant

Overview:

This critical role has multiple components. These include assisting the marketing team with media visits, managing purchase orders for sales, marketing, and special events, and handling a variety of administrative duties requested by colleagues within the Sales and Marketing Division in order to provide timely and professional service to our guests.

Responsibilities:

· Support the efforts of the sales team to drive top-line revenue for the hotel.

· Assists with sales inquiries for group and catering events.

· Assist sales managers with preparation of contracts, proposals, and addendums.

· Create departmental POs and maintain inventory of office supplies, collateral, and promotional items

· Accurately record and process direct opportunities in hotel sales system (Delphi)

· Assist with media property visits (reservations, amenities, activities, etc.)

· Coordinate client site inspections and preplanning visits

· Assist managers with RFP responses, and meeting arrangements as needed

· Manage Group Commissions

· Other duties as needed.

Qualifications:

· Must be self-directed, motivated and demonstrate intuitive customer service and interpersonal skills

· Passionate for hospitality and effectively engages with internal and external clients

· Communicates clearly, concisely, and openly in all interactions

· Has exceptional attention to detail, organizational, analytical and time management skills

· Multi-tasks and priorities in a fast-paced work environment

· Exercises sound judgment evaluates situations and utilizes appropriate and creative resources to solve problems

· Is technologically savvy, with a working knowledge of Microsoft Office, Excel, Delphi FDC, Birchstreet, and Opera preferred

PERKS AND BENEFITS:

• A culture of fun, inclusion, and growth.
• Access to resort amenities and restaurants
• Health Insurance offered after 90 days.
• Matching 401(k) after one year.
• Performance-driven, ALL-IN culture.
• Discounted associate rates at Omni properties nationwide.