Service Billing Clerk & Admin

TheService Billing Clerk & Admin is accountable for assisting in service billing and 
administration functions for the Service & Special Project Managers. This involves creating invoices and credit memos, 
issuing them to customers by all necessary means, and updating customer files. This position will also be responsible for 
supporting Service & Special Project Managers with repair estimates, tracking down parts, filing warranty claims, 
returning parts, setting up repairs, and other miscellaneous tasks. This individual is responsible for answering inbound 
calls, communicating with technicians and providing a variety of administrative clerical functions as well.

Primary duties and responsibilities:

• Gather information from service technicians to formulate billings to clientele
• Gather and sort accounts payable vendor invoices to attach to service billings
• Enter billings into service software (SAGE 300 Construction & Real Estate)
• Distribute invoices to project managers for approval
• File all invoices
• Perform general administrative tasks to support Accounting & Operations staff.
• Perform general administrative tasks to support Sales, Project Management, and Operations staff.
• Provide Customer Service to both internal and external sources of whom we conduct business 

Qualifications:

• General keyboarding skills with working knowledge of Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Must be Punctual, reliable, with positive energy
• Ability to be flexible as needed
• Excellent verbal communication and active listening skills
• Proven positive and professional attitude and strong verbal and written customers service skills 

Education and Experience Requirements:

• High school diploma or general education degree (GED)
• Minimum two years’ administrative support and/or billing experience
• Construction-related business experience preferred.

Pay Range:$28.00 - $31.00. 

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