Inventory Coordinator

PURPOSE AND SCOPE:

The Inventory Coordinator is responsible to ensure that daily receipts are entered and maintained in the SAP System and that Crude Leases are correct. This role interfaces with on-site and offsite functions (Crude Supply, shipping and receiving, Company Executives, etc.). This role reports directly to the Shipping/Receiving Manager.

JOB DUTIES AND RESPONSIBILITIES:

• Calculates railcar loads to ensure weight restrictions are not exceeded.
• Ensures that Crude Lease information is current to ensure proper value of materials is determined and proper billing occurs.
• Uses shipment and weight information to route and bill railcars shipped to customers. 
• Prepares Rail Switch List.
• Sends Rail Switch List daily to intended recipients, along with the Emergency response sheet.
• Checks crude tickets, solvent, distillate, and other feedstocks to calculate totals.
• Inputs all totals in Feedstock report and sends to the appropriate end-users.
• Enters crude tickets in SAP.
• Runs reports and verifies SAP totals. 
• Copies and sends Crude paperwork to Crude Supply in a timely manner.
• Completes Tie-out Reports at end of month.
• Accesses T-Codes in SAP to create deliveries, shipments, and receipts.
• Creates deliveries for Gas Oil loads and sends out Gas Oil Reports.
• Communicates with SLOC BOL (Internal Transfers) group when STO’s (Standard Transfer Order) need to be created for Gas Oil movements
• Communicates with Rail Group, Trucking Group, Internal and External teams for reporting
• Additional duties as assigned by Management.

ESSENTIAL ATTRIBUTES:

• Efficient planning skills to maintain first pass quality on all reports and work.
• Demonstrated critical thinking skills 
• Good computer skills including SAP and Microsoft Office -Excel, Word, and Outlook
• Ability to manage and handle the stress of constantly changing inputs.
• Excellent multitasking skills 
• Effectively communicates across several functions and on teams
• Demonstrated decision making and analytical skills
• Results, action oriented and delivers on commitments.
• Good organizational and time management skills

REQUIREMENTS:

• High School education or equivalent.
• Proficient in Microsoft Office

PREFERENCES:

• Associates Degree in a related field or equivalent combination of education and experience in a Shipping and inventory environment. 
• Proficiency in SAP System 
• Knowledge of applicable products.