IVF Coordinator

About Fertility Specialists of Texas

Fertility Specialists of Texas (FST) provides compassionate, individualized fertility care to patients across the Dallas-Fort Worth area, with locations in Plano, Rockwall, and Frisco. Our team combines advanced reproductive technology with a patient-first approach, supporting individuals and families at every step of their fertility journey.

The Role

The IVF Coordinator RN/LVN educates, assists, and provides individualized, compassionate care to patients throughout their IVF and FET fertility treatment cycles. Working closely with physicians and clinical staff, this full-time role reports to the Clinical Operations Manager and Clinical Operations Director. We're looking for a clinically skilled, detail-oriented nurse who can balance hands-on patient care with strong coordination and communication across teams.

What You'll Do

You'll be hands-on with patients from the start of their cycle through completion, coordinating care across the clinical, embryology, and billing teams. Core responsibilities include:

• Educate patients on IVF and FET procedures, testing, and treatment plans
• Coordinate required lab testing, obtain consent forms, and review and educate patients on results
• Schedule and track patient IVF and FET procedures and testing
• Develop and maintain patient monitoring flowsheets, ensuring thorough care documentation and comprehensive review of medical records
• Collaborate with physician, clinical, embryology, and billing staff to coordinate patient care and treatment plans
• Assist in monitoring clinic operations, including PACU/OR procedures, medication management, administering injections, and collecting blood, urine, and tissue samples
• Review and implement physician orders and treatment cycle plans
• Correspond with patients via phone, portal, and email, acting as a liaison between patients and physicians and providing emotional support, including prompt response to patient emergencies
• Perform ultrasounds and IUI procedures, maintain sterile treatment areas, and participate in training staff within the same job class or lower

What We're Looking For

• High School Diploma or equivalent required
• RN or LVN with active certification/licensure required
• Active ACLS/BLS/CPR certification required
• Minimum of two years of professional experience in a clinical setting preferred
• Previous fertility coordination experience preferred
• Phlebotomy experience preferred
• Strong understanding of IVF procedures, protocols, and fertility treatments, with the ability to educate patients on processes, medication administration, and treatment plans
• Compassionate, patient-centered approach, with the ability to prioritize tasks, manage schedules, and maintain detailed records
• Proficient with EMR systems and Microsoft Office; able to travel to other locations as needed

Schedule

This is a full-time role, Monday through Friday, 7:00 AM to 4:00 PM, based in Southlake, TX with some work at our Baylor location. The role includes a Saturday rotation (half day) approximately every 4 to 6 weeks at our Plano office, participation in a holiday rotation, and an on-call rotation.

Join Us

At Fertility Specialists of Texas, you'll join a team dedicated to guiding patients through one of the most meaningful journeys of their lives with clinical excellence and genuine compassion. We offer competitive compensation and benefits in a collaborative, patient-centered environment where your clinical expertise directly shapes the patient experience.