Executive Assistant - COO

Position Summary

*   Commitment to cultural competence, cultural sensitivity and meeting needs of customers with Limited English proficiency (LEP)

*   Conformance with policies governing Patients' Rights, HIPAA Privacy Rule, and other confidentiality of information.

*   Thorough knowledge of principles of effective communications, liaison with all levels of management and physicians.

*   Alertness and skill in recognizing activity demands prioritizing work as needed

*   Ability to maintain relationships that facilitate task accomplishment, cooperation and conflict resolution

*   Ability to receive guidance and supervision, to follow work rules. Safety practices and procedures and meet deadlines.

*   Provide supportive services to Administrative Officers, including general office duties and high volume of calls.

*   Professionally meet, greet and direct all key personnel and guests.

*   Coordinate and maintain calendars and schedules.

 * Manage and process bi-weekly payroll on Ultipro System for the administrative staff.

*   Facilitate the execution of all check requests, purchase requisitions, payroll authorizations and personnel requisitions from all medical departments.

*   Prepare, Type and distribute all correspondence.

*   Coordinate event planning and logistics.

*   Maintain up-to-date listings of Administrative Managers and Senior Cabinet Members.

*   Commitment to excellence in customer service

*   Commitment to educational mission

*   Manage the handling of confidential information appropriately and exercise care in safeguarding proprietary information

*   Coordinate and maintain filing system.

*   Interact with other departments and affiliated centers.

*   Perform any other duty within the express or implicit terms of the duties hereunder that may be necessary for the best interest of Wyckoff Heights Medical Center.

*   Ability to handle multiple tasks

*   Accuracy and efficiency

*   Strong organizational skills

*   Strong concentration skill

*   Efficiency in processing information either written or spoken

*   Ability to apply principles of logical thinking

Position Requirements

  This position requires a minimum formal education of High School Diploma or equivalent and a minimum of 3 years job-related experience.