Island Operations Assistant - Bahamas

Job Description

Responsibilities

• Assist with island Immigration paperwork, as necessary
• Assist in ensuring required work permits are submitted, processed, and filed
• Assist island managers and/or shore side with any operational requests, when and where possible
• Assist Island Manager with island payroll and entering work hours into payroll system; follow up on necessary payroll adjustments 
• Assist all managers in preparing, processing and sending all required Crew HR paperwork shore side - contracts, separation forms, travel, personnel action forms, benefit forms etc.
• Maintain an accurate filing system
• Answer incoming telephone calls and take appropriate action
• Sort island mail and distribute appropriately
• Take meeting minutes, as necessary
• Address and respond to incoming emails and faxes (internal and external) and take appropriate action
• Assist Island Manager with needs related to Vendor operation (Hair Braiders, Post Office, Parasailing operators, Taxi service, etc.)
• Organize and confirm local transportation between Sandy Point and Marsh Harbour for Crew members
• Assist all managers in assigning and monitoring Crew housing assignments
• Work on special projects as assigned by the Island Manager
• Maintain island office supply inventory; replenish supplies as needed
• Assist island managers in administration of Crew recognition programs

Basic Qualifications

• Legally authorized to work in the Bahamas
• Ability to handle multiple projects simultaneously
• Strong organizational skills
• Strong verbal and written communication skills
• Strong interpersonal skills to include working with diverse groups
• Self-starter and ability to work independently
• Ability to maintain confidential information
• Computer experience/knowledge of Microsoft programs (Word, Excel, Power point, and Outlook (electronic mail)
• Facilitation skills
• High school or college degree
• Experience in an administrative work environment

Additional Information

• Be interested in working on a private island in the Bahamas
• Be willing to follow and perform safety role, emergency duties and/or associated responsibilities 
• Be willing and able to uphold the general safety management responsibilities specified in areas and operations under their control
• Be willing to follow and embrace Environmentality requirements and Company practices
• Be appreciative of working and living in a multi-cultural environment
• Be comfortable living in a confined space with strict rules and regulations
• Adhere to a structured lifestyle, personally and professionally

• Obtain a criminal background check
• Bring approved work shoes

• Segment: Disney Parks, Experiences and Products
• Business: Disney Cruise Line
• Category: Administration
• Job Type: Full Time
• Alternate City: Lookout Cay
• Alternate State / Region / Province: Eleuthera
• Alternate Country / Region: Bahamas