Inventory Management & Project Coordinator - VF

Inventory Management & Project Coordinator

Position Summary

TheInventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets, includingsolar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment.

The position serves as the primary point of coordination forinventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.

Approximately90% of the role focuses on inventory management and material control, while the remaining10% supports project coordination related to renewable operations, maintenance initiatives, and small-scale projects.

Essential Responsibilities

Inventory Management – 90%

Inventory Control & Accuracy

• Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment.

• Manage inventory transactions, including receipts, issues, transfers, adjustments, and returns.

• Ensure all inventory movements are properly documented and traceable.

• Monitor stock levels and establish reorder points to prevent material shortages.

• Coordinate the receipt, storage, and distribution of inventory across renewable generation sites.

• Track serialized and high-value components to maintain warranty and asset traceability.

Warehouse & Storeroom Administration

• Oversee renewable warehouse and site storage locations.

• Ensure inventory is organized, labeled, secured, and maintained according to company standards.

• Conduct routine site visits to validate physical inventory conditions and storage practices.

• Coordinate material transfers between renewable facilities when inventory balancing is required.

Procurement Support

• Work with Supply Chain and Operations teams to identify inventory needs.

• Create and track purchase requisitions and purchase orders as required.

• Monitor supplier deliveries and communicate material availability to site personnel.

• Assist with vendor coordination related to inventory, warranty claims, and replacement components.

Audits & Compliance

• Lead annual and cycle inventory audits.

• Investigate and resolve inventory discrepancies.

• Maintain documentation to support audit readiness and regulatory compliance.

• Ensure adherence to inventory control procedures and renewable operating standards.

Reporting & Analytics

• Prepare and provide monthly inventory reports to Renewable Operations leadership.

• Analyze inventory data to identify opportunities for improved efficiency and reduced carrying costs.

Process Improvement

• Develop and maintain inventory procedures, work instructions, and best practices.

• Identify opportunities for inventory process standardization across renewable generation sites.

• Recommend inventory optimization strategies to improve reliability and reduce downtime.

Project Coordination – 10%

Project Support

• Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives.

• Monitor project schedules, milestones, action items, and deliverables.

• Coordinate project documentation and maintain project records.

• Support meetings, status updates, and stakeholder communications.

Qualifications

Education

• Associate degree inBusiness, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or a related field preferred.

• An equivalent combination of education and experience may be considered.

Experience

• 2–3 years of experience in inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations.

• Experience withERP systems; SAP preferred.

• Experience supportingpower generation, industrial maintenance, renewable energy, or utility operations preferred.

Knowledge, Skills & Abilities

• Strong knowledge ofinventory control and material management.

• AdvancedMicrosoft Excel and reporting skills.

• Knowledge of warehouse operations and inventory auditing practices.

• Ability to analyze data and identify process improvements.

• Strong organizational and project-tracking skills.

• Excellent communication and stakeholder coordination abilities.

• Ability to manage multiple priorities in a fast-paced operational environment.

• Familiarity withsolar generation, BESS, substations, and renewable maintenance operations preferred.