Inventory Control and Distribution Specialist

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), pleaselogin to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workday to complete thestudent application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and completethe application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

TheOffice of Physical Plant (OPP) at The Pennsylvania State University is seeking anInventory Control and Distribution Specialist candidate to join the team!!!

The Inventory Control and Distribution Specialist position is critical to maintaining the Supply Chain Function of the Office of Physical Plant at Penn State. This position helps identify materials and parts for various facilities and assets across the Penn State campuses. The Inventory Control and Distribution Specialist is truly a buyer for the Office of Physical Plant. The Inventory Control and Distribution Specialist works closely with Central Procurement to ensure the RFP/RFQ meets the needs of the Physical Plant.

The Inventory Control and Distribution Specialist position is key at OPP to identify the right products, the right quality, the right lead times, and what items will be stocked vs Non-Stocked.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Key Responsibilities:

• Identify and source materials and parts for different facilities and assets.
• Assist Technicians, Engineers, and Administrators with order placement.
• Facilitate the Primary Vending Program that allows us to lower our material cost by working through fewer vendors who are committed to providing the materials most commonly needed.
• Monitor organizational product and resource inventories; coordinate with management to ensure inventories fulfill customer requirements; add new items and delete obsolete items; monitor and adjust stock levels to meet seasonal and overall product and material needs.
• Maintain electronic database; record and update product nomenclature, pricing, codes, etc.; conduct spot checks and oversee physical inventories; address and resolve inconsistencies.
• Process supply, equipment, product, and material requests; track orders and invoices; ensure timely shipping and delivery; prepare and maintain contracts, transactions, and regulatory compliance documentation.
• Address and resolve order, inventory, shipping, delivery, and stock issuance discrepancies; refer issues to management as needed.
• Help ensure product availability; forecast and communicate inventory demands to vendors/suppliers; alert management of short-fall concerns.
• Keep customers informed of product line extensions, recalls, phase-outs, or new product launches; research, identify, and propose alternative product solutions including biodegradable, non-toxic, or other environmentally friendly items where available.
• Assist with quality assurance, monitor and document vendor and carrier performance, provide feedback, and suggest improvements. Identify and recommend new vendors to management and customers as needed.
• May validate and pay invoices.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure- Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit ourBenefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for reviewhere.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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