IN-DHS-Administrative Assistant

State of Indiana

Title/Role: IN-Client-Administrative Assistant (811649)

Req. Status: Open

No. of Openings: 1

Start Date: 10/13/2026

End Date: 04/30/2027

No New Submittals After:09/18/2026

Max Submittals by Vendor: 1

Work Arrangement: Onsite

Worksite Address: Indiana Client, IGCS 302 W. Washington St., Room E208 Indianapolis, Indiana 46204

Agency Interview Type: In person only

Engagement Type: Contract

Short Description:

Administrative Assistant

Complete Description:

Job Description: Administrative Assistant 1

Position: 26 week Contractor Role with possible extension

Location: State Government building 302 W. Washington Street Indianapolis, IN 46204

In-office Position Hours per week: 37.5

Daily Scheduled time: 8 am – 4:30 pm with a 1 hour lunch break

Position Overview: We are seeking a meticulous and organized contractor for a 6-month engagement with the State of Indiana. The ideal candidate will be instrumental in supporting our team through efficient report processing, data entry, and data management.

Key Responsibilities:

• Report Processing: Accurately compile, review, and process reports, ensuring all data is up-to-date and correctly entered into our system. Collaborate with team members to verify the accuracy of information and resolve any discrepancies.

• Data Entry: Precisely input and update data into our systems, maintaining data integrity through regular checks and audits to ensure accuracy and completeness.

• Data Management: Maintain and organize a filing system within our database to ensure easy access and retrieval of documents. Implement best practices for document management and storage

Qualifications:

• Proven experience in report processing, data entry, and data organization.

• Strong attention to detail and accuracy.

• Proficiency in Microsoft Office Suite and data management software.

• Excellent organizational and time-management skills.

• Ability to work independently and collaboratively within a team environment.

• Easily able to learn new systems

Skill Required / Desired Amount of Experience

Prior experience in a role with strong data entry and accuracy. Required 1 Years

Prior experience in a role requiring verification of accuracy of data entry. Required 1 Years

Prior experience with report processing, compiling, reviewing and ensuring accuracy of report data. Required 1 Years

Prior experience with document management and organization within a database. Required 1 Years

Microsoft Office Suite proficiency. Required 1 Years

Strong attention to detail and accuracy. Required

Organizational and time management skills. Required

Ability to work independently as well as collaboratively in a team. Required

Adaptability — easily able to learn new systems. Required