Human Resources Coordinator

Position Purpose:

The Human Resources Coordinator – Temporary supports full-cycle talent acquisition efforts and assists in optimizing recruitment processes. Under the direction of a supervisor, this role focuses on the efficient and effective movement of a high volume of positions through the hiring pipeline while maintaining compliance with federal and state regulations. The Human Resources Coordinator – Temporary collaborates with internal stakeholders as directed to meet organizational recruitment goals.

Key Responsibilities:

1. Recruitment & Talent Acquisition

• Execute all phases of the recruitment process as assigned, including sourcing, screening, interviewing, and onboarding, with an emphasis on consistently advancing a high volume of requisitions.
• Implement strategies to attract top talent, including posting and optimizing job advertisements and supporting a positive candidate experience.
• Collaborate with external advertisers as needed to support the placement and management of job postings, ensuring positions are accurately represented across relevant platforms.
• Work with hiring managers as directed by the supervisor to understand recruitment needs and support alignment with organizational objectives.

2. Candidate & Interview Management

• Coordinate and schedule interviews between candidates and an interview panel, managing logistics efficiently across a high volume of active requisitions.
• Communicate with candidates consistently throughout the recruitment process, providing timely status updates, next steps, and disposition notifications to ensure a professional candidate experience.
• Communicate and provide regular updates to hiring managers on candidate status, pipeline progress, and any changes or developments related to their open positions.

3. Requisition & Offer Administration

• Manage job requisitions in Workday, including opening, updating, and closing requisitions accurately and in a timely manner.
• Support the offer management process.
• Initiate and track pre-employment steps such as background checks, ensuring timely completion and accurate recordkeeping.

4. Recruitment Systems & Data Management

• Use organizational technology tools to manage recruitment workflows and maintain accurate records, primarily including Workday and the Microsoft 365 suite (Outlook, Teams, Word, Excel, Forms, Lists, OneDrive, OneNote, and Planner).
• Maintain and update a recruitment tracking list/spreadsheet on a daily basis, ensuring accurate and current data on all active positions, candidate status, and pipeline progress.
• Prepare and submit regular recruitment status updates and tracking reports as requested by the supervisor.

5. Process Improvement & Compliance

• Follow established recruitment SOPs with precision and consistency, adhering to all process steps, documentation requirements, and timelines as outlined.
• Maintain working knowledge of HR compliance requirements and ensure all assigned recruitment activities meet legal and policy standards.
• Identify and communicate opportunities to reduce inefficiencies in recruitment workflows to the supervisor.

6. Branding & Community Engagement

• Coordinate with the Communications team, as assigned, to support targeted social media campaigns for hard-to-fill roles.
• Represent HR at agency events as assigned, supporting employer brand and community engagement efforts.

7. Additional Responsibilities

• Other duties as assigned

Qualifications:

Knowledge, Skills, Abilities and Competencies:

• The Human Resources Coordinator – Temporary requires in-depth knowledge of full-cycle talent acquisition, recruitment best practices, and federal and state employment regulations. This role demands strong organizational and problem-solving skills to manage multiple recruitment processes efficiently while ensuring compliance and delivering high-quality results.
• Excellent communication and interpersonal skills are essential to build relationships across divisions, engage candidates, and collaborate effectively with hiring managers.

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