Human Resources and Office Assistant

Job Objective:

The Human Resources (HR) & Office Assistant supports the daily & weekly administrative tasks of the HR Department along with providing basic office support to various departments including front office reception duties. This position administers the time & attendance program and payroll to ensure confidential and accurate record keeping, data entry and pay for Gallagher Uniform associates.

Responsibilities:

• Administers biweekly payroll - compiles payroll data (i.e., garnishments, PTO, earnings, deductions, etc.), reviews the time and attendance data for completeness and accuracy, communicates with department leadership on any missed time, and processes/transfers payroll data to the 3rd party software.
• Maintains all electronic personnel/medical files and Human Resource Information System (HRIS) records.
• Answers all incoming calls and greets guests to Gallagher Uniform. 
• Assists with the administration of annual benefit programs.
• Receives all Gallagher Uniform incoming faxes and distributes appropriately.
• Prepares the required new employee onboarding paperwork for new employee orientations and conducts new employee onboarding to ensure employees gain an understanding of company policies and procedures.  
• Completes the offboarding checklist for associates that depart the organization.
• Helps plan and organize company events and activities with the direction and support of leadership.
• Maintains the office supply inventory
• Performs other HR and office duties as needed

Qualifications

Job Specifications:

• Minimum HS Diploma or equivalent. Associates degree in a related field preferred. 
• Demonstrated experience with Microsoft Word, Outlook, Excel, and Teams. 
• Paycom or other HRIS system experience a plus. 
• Experience with human resources support is preferred (i.e., benefits administration, payroll, recruiting, etc.)
• Strong organizational and time management skills.
• Strong communication skills including good listening, speaking and writing skills.
• The ability to be confidential.