HR, Safety & Administrative Manager

About the Role

Support our trucking and logistics operation by leading day-to-day HR activities and coordinating workplace safety, transportation compliance, and administrative support. This hands-on role works closely with employees and managers to resolve concerns, maintain accurate records, and keep required training and compliance activities on track.

Key Responsibilities

• Manage day-to-day HR administrative functions, including Paycom, timekeeping, attendance, employee records, onboarding, notices, and employment documentation.
• Support employees and managers regarding company policies, procedures, and HR-related matters while maintaining strict confidentiality.
• Coordinate employee communications, meetings, company events, lunches, recognition activities, and related programs.

Safety & Risk Management

• Coordinate Plant 11 safety programs, safety meetings, inspections, drills, emergency preparedness, and required safety communications.
• Maintain safety books, permits, contingency plans, SDS documentation, and other required records.
• Coordinate required Hazard Communication, Emergency Action Plan, Lockout/Tagout, forklift, and other safety training and certifications.
• Coordinate OSHA mock inspections, fire inspections, corrective actions, and follow-up activities in conjunction with company management.
• Identify and communicate significant safety or workplace concerns and assist management with corrective actions.

DOT, Transportation & Regulatory Compliance

• Provide companywide coordination of applicable DOT and FMCSA compliance requirements i
• Maintain Driver Qualification Files, DOT physicals, CDL records, driver certifications, drug and alcohol testing records, and required transportation documentation.
• Monitor regulatory deadlines and coordinate MCS-150, roadside inspection, and other required filings and documentation.
• Maintain organized, accurate, and audit-ready transportation and compliance records.

Administrative & Financial Support

• Coordinate designated administrative functions, records, reports, invoices, expenses, corporate credit card documentation, supplies, and internal communications.
• Coordinate information and documentation with Accounting, Payroll, Operations, Trucking, C&M Safety, and other internal departments.
• Maintain compliance calendars and proactively identify missing, expired, or incomplete documentation.
• Escalate significant HR, safety, regulatory, or compliance risks to company leadership and coordinate appropriate follow-up.

Qualifications

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Safety, Transportation, or a related field preferred; equivalent experience may be considered.
• 5+ years Human Resource Manager-level experience including responsibilities for safety, transportation compliance, administration, or a related operational environment.
• Working knowledge of OSHA workplace safety requirements and experience coordinating safety programs, training, inspections, and compliance activities.
• Experience with DOT/FMCSA compliance, Driver Qualification Files, CDL and medical certifications, drug and alcohol testing, and transportation records preferred.

Physical Requirements

The physical demands and work environment expectations described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods of sitting and performing repetitive tasks, including but not limited to computer and telephone usage
• Must be able to work in noisy environments
• Frequently lifting/carrying objects up to 10 lbs.; on occasion up to 25 lbs.