HR Coordinator

The Payroll Coordinator provides administrative and timekeeping support for payroll processing. This position requires attention to detail, organizational skills, and the ability to identify discrepancies, research routine issues, manage competing priorities, and follow through on assigned responsibilities.

The ideal candidate has experience supporting payroll and timekeeping functions, enjoys working with numbers, and brings an analytical, problem-solving mindset. Strong communication skills are essential, along with the ability to explain policies and procedures in a clear, collaborative, and approachable manner.

Qualifications

Duties and Responsibilities

• Review employee timesheets for accuracy, completeness, and compliance with established deadlines.
• Identify and assist in resolving timekeeping discrepancies, including missing punches, scheduling exceptions, and other routine concerns.
• Apply and communicate company policies and procedures related to timekeeping, attendance, paid time off, and payroll preparation.
• Partner with managers and employees to address questions, obtain necessary information, and facilitate timely corrections.
• Maintain payroll-related employee records and supporting documentation through electronic filing and recordkeeping.
• Assist Payroll Specialists with employee changes, garnishments, and other administrative activities supporting payroll preparation.
• Collaborate with Payroll, Human Resources, and operational teams on departmental activities, system updates, and special projects.
• Maintain confidentiality and accuracy in handling employee information and records.

Skills and Abilities

• Strong organizational and time-management skills with attention to detail.
• Numerical aptitude with an analytical and problem-solving mindset.
• Resourceful and inquisitive, with the ability to research issues and seek appropriate guidance.
• Effective interpersonal and communication skills, with a collaborative, service-oriented approach.
• Ability to interpret, explain, and consistently apply established policies and procedures.
• Proficiency in Microsoft Office, particularly Excel, with the ability to organize and review data.
• Ability to work independently while contributing to a team environment.
• Adaptability, initiative, and willingness to learn.
• Bilingual English/Spanish preferred but not required.

Education and Experience

• Two to three years of experience supporting payroll, timekeeping, or related administrative functions preferred.
• Familiarity with payroll preparation processes and timekeeping systems.
• Experience with Paycom preferred.
• High school diploma or equivalent required; additional relevant education or training preferred.