HR Coordinator

HR Coordinator

Location: Providence, RI 02912

Duration: 3+ months of Contract

Shift: Monday to Friday, (8:30 AM – 5:00 PM)

Description

• We are seeking a detail-oriented and customer-focused HR Coordinator to support the University Human Resources department at university.
• This role serves as the first point of contact for HR-related inquiries and plays a key role in onboarding, employee support, and maintaining accurate HR records in a fast-paced academic environment.

Job Summary

• The HR Coordinator will provide front-line HR support by assisting employees, students, and new hires with inquiries related to HR policies, payroll, benefits, and Workday processes.
• This role ensures smooth onboarding operations, accurate data management, and compliance with HR policies and federal regulations.

Essential Duties and Responsibilities

• Serve as the primary point of contact for HR inquiries via phone, email, and in-person interactions.
• Provide guidance on HR policies, procedures, benefits, payroll, and Workday self-service.
• Support onboarding processes for faculty, staff, and student workers, ensuring all documentation is complete and compliant.
• Review and approve Workday transactions related to onboarding and employee data.
• Maintain accurate employee and student worker records within HR systems.
• Troubleshoot and resolve HR-related issues, escalating complex cases when necessary.
• Assist with payroll processes and maintain awareness of payroll schedules, including support for non-US employees.
• Ensure compliance with federal Form I-9 regulations and employment verification processes.
• Collaborate with HR specialists and cross-functional teams to resolve inquiries efficiently.
• Track and monitor HR processes to ensure timely completion and accuracy.

Education and Experience (Required)

• Bachelor's degree OR equivalent combination of education and experience.
• 1–2 years of experience in HR, administrative support, or customer service roles.

Education and Experience (Preferred)

• Experience working in higher education or union environments.
• Familiarity with Workday or other HRIS systems.
• Bilingual skills (Spanish preferred).

Skills, Knowledge, and Abilities (Required)

• Strong customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and Google Suite.
• Ability to handle multiple tasks in a fast-paced environment.
• Strong problem-solving and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.