HR Coordinator

HR Coordinator

Reports to the HR Director

A Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you'll always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936.

We are seeking a proactive and detail-oriented HR Coordinator/Administrative Assistant to support our Human Resources and Operations department and contribute to the smooth operation of our office. The ideal candidate will be organized, resourceful, and capable of handling multiple responsibilities in a fast-paced environment.

Job Responsibilities:

Employee Onboarding

• Coordinate the onboarding process for new hires, ensuring all required employment documents are completed accurately and on time.
• Prepare onboarding paperwork, new hire packets, and employee files.
• Coordinate new hire orientations and communicate onboarding schedules and requirements to new employees and department managers.
• Ensure completion and proper documentation of Form I-9, W-4, direct deposit forms, and other required employment documents.
• Enter and maintain new hire information in HRIS and payroll systems.
• Track outstanding onboarding documents and follow up with employees and managers as needed.
• Ensure new employees receive the necessary information, resources, and documentation to begin employment successfully.

HR Administrative Support

• Provide direct administrative support to the HR Director, including document preparation, data entry, recordkeeping, and maintaining HR files.
• Maintain accurate, organized, and confidential employee personnel files, both electronic and physical.
• Process employee status changes, including new hires, terminations, position changes, and other personnel updates.
• Assist with maintaining employee information in HRIS and payroll systems.
• Prepare employment letters, personnel forms, and other HR-related documentation as requested.
• Maintain HR calendars, organize meetings, and assist with tracking important deadlines.
• Respond to routine employee questions and direct inquiries to the HR Director when appropriate.
• Assist with HR audits, reporting, and documentation requests.
• Ensure HR records and documentation are maintained in accordance with company policies and applicable regulations.

Compliance & Recordkeeping

• Ensure compliance with company policies and regulatory requirements related to HR functions.
• Maintain accurate and up-to-date HR databases and employee files.
• Assist in preparing reports and presentations for HR metrics and data analysis.

Qualifications:

• Proven experience as an HR Coordinator, HR Administrator, or Administrative Assistant, preferably in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Experience with HRIS and payroll systems preferred.
• Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• High level of professionalism and discretion when handling confidential employee information.
• Strong follow-through and the ability to work independently while supporting the HR Director.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Schedule: Monday-Friday, 8AM-4PM

Full-Time Employee Benefits:

• Medical, Vision, and Dental Insurance
• Disability Insurance
• Life Insurance
• Health Reimbursement Arrangement (HRA)
• 401(k) Retirement Plan with up to 4% Company Match
• Paid Time Off (PTO)
• Free Daily Onsite Meal
• Ongoing Training and Professional Development Paths
• Scholarship Opportunities
• Employee Recognition Programs

Department Code: 80C

Colonial Country Club is an equal opportunity employer and encourages individuals from all backgrounds to apply. We offer a competitive salary, a comprehensive benefits package, and the opportunity to join a prestigious and collaborative team committed to excellence.

Background Check Required