HR Administrative Assistant

***This position is 100% on-site***

Schedule: Monday-Friday 8a-5p

At Lakeview Village, we are friendly professionals who are united by our passion for providing aging adults with a lifestyle and quality services above the rest. No matter the stage in your career, this is your opportunity to be a part of a community that creates cherished memories for our residents.

Lakeview Village is a continuing care retirement community.  We have an opening for a HR Assistant to work Full Time.

Lakeview's HR Assistant provides administrative support for the HR Department and customer service responsibility for the Human Resources Suite.  Assists HR Department with front desk and lobby duties by greeting internal and external customers while handling multiple tasks simultaneously.  Responsible for projects as assigned by the HR Director and/or Chief Human Resources Officer.

Why join us?

• Retirement plan with employer match up to 4%
• Education assistance
• On-site childcare
• Fitness center and pool
• Competitive pay
• Full benefits package including health, dental, vision, and more
• Paid Time Off
• Paid holidays

Job Duties and Responsibilities 

• Provides accurate information and connects employees with the appropriate HR team member.
• Serves as a point of contact and/or resource for staff.
• Answers incoming calls and makes appropriate response and/or referrals.
• Respond to reference checks, adhering to Lakeview’s strict confidentiality policy and procedure when processing.
• Follow through with terminations after PAF goes through including the following: K-checks removal, I-9 removal, and removal from training program.
• Provides information/assistance via phone or in person to employees, visitors, clients and vendors.
• Sets up and troubleshoots problems with office equipment i.e. printers, faxes and copiers; and audio-visual equipment as needed.
• Manages education reimbursement requests in compliance with company policy, ensuring timely follow-up, accurate tracking, and efficient completion of all requests.
• Maintains and updates job descriptions as directed, ensuring strict adherence to approved formatting, accuracy, and prompt turnaround.
• Monthly K-checks to ensure all employees meet state and federal requirements in order to continue employment.
• Develops and distributes the HR newsletter, maintaining professional formatting, accuracy, and content quality, and obtaining appropriate review prior to release.
• Assist with planning and organizing Employee appreciation events.
• Generates and edits correspondence, forms, and documents.
• Pay and reconcile HR statements not related to benefits.  
• Inputs data into HRIS database.
• Assist with planning and organizing of Employee appreciation events.

Qualifications

Qualifications and Skills

• At least three years of experience working in an administrative assistant or HR support role is required.
• Associate's degree is preferred.
• Strong customer service skills with the ability to make people feel comfortable.
• Ability to communicate effectively in English, both written and oral, when performing duties that require this need and with individuals from diverse backgrounds.
• Ability to multitask and prioritize tasks effectively.
• Highly proficient in Microsoft Office products (Outlook, Word, Excel, Publisher, PowerPoint, etc.).
• Proven ability to work effectively in a team environment and with all levels in the organization.
• Possesses an empathetic approach to the elderly.
• Able to work in a team setting with residents, relatives, staff, and others.