HR & Administration Officer

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

About This Job

This role is responsible for supporting daily office operations while coordinating employee-focused programs and cross-functional projects. The successful candidate will play a key role in ensuring an efficient workplace environment and supporting initiatives that enhance the overall employee experience.

• Coordinate and support daily office operations to ensure an efficient, safe, and positive workplace environment.
• Manage office facilities, equipment, supplies, administrative services, and vendor relationships to support business operations effectively.
• Coordinate workplace-related services, including facility maintenance, security, office improvements, business travel arrangements, meeting logistics, and visitor management.
• Maintain office records, company documentation, and confidential information in accordance with company policies and procedures.
• Support the planning and execution of company events, employee programs, wellbeing initiatives and other workplace-related engagements.
• Partner with HR and business teams to coordinate onboarding activities, employee integration programs, and cross-functional initiatives.
• Assist in driving various business and workplace projects through effective planning, coordination, progress tracking, and stakeholder management.
• Gather feedback, monitor administrative and project-related activities, and support continuous improvement initiatives that enhance workplace effectiveness and employee experience.
• Act as a key coordinator across functions to facilitate communication, align resources, and ensure timely execution of assigned projects and initiatives.

Qualifications & Professional Competencies

• At least 1 year of work experience is preferred.
• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• Strong problem-solving skills and attention to detail.
• Ability to work independently while collaborating effectively across functions.
• A good sense of aesthetics

Personal Attributes & Work Attitude

• Positive, service-minded and proactive.
• Comfortable working with people across all levels of the organization.
• Effective at balancing daily operational responsibilities with project-based work.
• Positive, collaborative, and solution-oriented.
• Trustworthy and able to handle confidential information with discretion.