Hospital Disaster Prep Coordinator

POSITION SUMMARY:

The Hospital Disaster Preparedness Coordinator (HDPC) is responsible for developing, coordinating and implementing the Hospital Disaster Preparedness Program (HDPP) for Modoc Medical Center (MMC) in accordance with local, state, and federal laws, rules, regulations and plans. The HDPC leads, educates and informs staff in regards to emergency planning and strategies, develops emergency plans to prepare and respond to emergencies, creates educational and training materials and conducts training sessions and drills. This position is the liaison between MMC and local emergency management agencies and affiliates.

This position description is intended to identify some of the duties and responsibilities of this position. MODOC MEDICAL CENTER reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this position description, at MODOC MEDICAL CENTER’S sole and absolute discretion.

POSITION RESPONSIBILITIES

General Competencies:

1. Demonstrates professional behavior; demonstrates a positive working relationship with clients, visitors and facility staff.
2. Demonstrates organizational ability and effective time management.
3. Demonstrates the ability to compile and organize data using Microsoft Office applications. Ability to make appropriate recommendations or conclusions, given the data obtained.
4. Adheres to Modoc Medical policies and procedures.
5. Demonstrates flexibility in meeting the needs of patients and co-workers.
6. Addresses visitors and patients in a cordial, pleasant manner.
7. Answers phone calls, assists public, and forwards appropriately if necessary in a professional and friendly manner.
8. Demonstrates ability to effectively use office machines in the performance of job junctions.
9. Takes direction from others to include those employees of other departments with which he/she works on a temporary basis in accordance with the chain of command.

Specific Competencies:

1. Develops and implements MMC’s all-hazard, emergency preparedness plan and develops and conducts drills and exercises to fulfill state and federal requirements.
2. Maintains and updates the Emergency Operations Plan (EOP) and the Emergency Management Manual.  
3. Educates and prepares staff in preparation for initiating the EOP.
4. Develops emergency response training exercises. 
5. Designs and administers emergency/disaster preparedness training to teach staff how to respond in the event of emergencies and disasters. 
6. Develops and performs tests and evaluations of emergency management plans in accordance with state and federal regulations.
7. Keeps informed of federal, state and local regulations affecting emergency plans, and ensures that plans adhere to these regulations. 
8. Maintains and updates all resource materials associated with emergency preparedness plans. 
9. Conducts analysis to determine the types of emergency-related needs that must be addressed in disaster planning. 
10. Identifies and develops MMC capabilities.
11. Tests emergency communication technologies.
12. Exhibits ability and skills to communicate using two-way radio, telephone, cellular telephone, e-mail and other appropriate methods. 
13. Maintains tests and logs all in-house emergency operations equipment necessary to sustain emergency response operations. 
14. Inspects facilities and equipment such as emergency management storage areas and communications equipment in order to determine their operational and functional capabilities in emergency situations. 
15. Coordinates disaster response or emergency management activities in conjunction with local and area governments, schools, hospitals, and other institutions.
16. Develops and maintains liaisons with municipalities, county departments, and similar entities in order to facilitate plan development, response effort coordination, and exchanges of personnel and equipment.
17. Plans and coordinates drills of the Emergency Operations Plan to ensure its readiness when needed. 
18. Attends meetings, conferences, and workshops related to emergency management in order to learn new information and to develop working relationships with other emergency management professionals.
19. Applies for federal funding for emergency management related needs; participates in these grants and reports on their progress.
20. Performs After-Action Reviews for emergency communications and significant events.
21. Develops and plans for Continuity of Operations during a disaster or emergency. 

Professional Requirements:

1. Adheres to dress code; appearance is neat and professional.
2. Completes annual education requirements if applicable.
3. Maintains regulatory requirements.
4. Wears identification while on duty.
5. Attends annual evaluation and participates actively in this process.
6. Reports to work on time and as scheduled; completes work in designated time.
7. Attends all meetings as appropriate.
8. Exhibits the mission, ethics and goals of Modoc Medical Center in the performance of job duties
9. Performs other duties, as assigned. 

WORKING CONDITIONS:

1. Works with others, exposure to public/staff/providers, fast work pace, frequent changes and interruptions.  
2. Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients and support agencies.

PHYSICAL REQUIREMENTS:

1. Sitting, standing, walking, bending/stooping, squatting/crouching, climbing, balancing, reaching, twisting/turning, pulling, standing up. 
2. Speaking/hearing on the phone and in person, reading, writing, close eye work.
3. Repetitive motion of hands, fine and gross manipulation, up/down and side/side hand motion.
4. Able to lift up to 25 pounds without assistance.  

Qualifications

POSITION QUALIFICATIONS:

1. Valid California motor vehicle operator’s license.
2. High School Diploma or Equivalent.
3. Experience with hospital operations, planning, and disaster preparedness is preferred.