HMIS Administrator

HMIS ADMINISTRATOR

Housing Initiatives

Greater Flint Health Coalition – Flint, MI

Overview:

Greater Flint Health Coalition (GFHC) is a non-profit, collective impact organization. The GFHC functions as a neutral convener of numerous multi-sector coalitions as well as the operator of a portfolio of community-based programs focused on improving health status, increasing healthcare access and innovation, and addressing chronic disease, social determinants of health, health disparities, and a variety of emerging public health issues.

The full-time Homeless Management Information System (HMIS) Administrator for Housing Initiatives is responsible for the administration, maintenance, and ongoing support of HMIS database, in coordination with the Flint/Genesee County Continuum of Care (CoC). This position serves as the primary point of contact for HMIS users, ensuring data quality, system integrity, regulatory compliance, and effective reporting. The HMIS Administrator provides technical assistance, user training, and analytical support to participating agencies while ensuring compliance with HUD HMIS Data Standards and applicable federal, state, and local requirements.

Primary Responsibilities:

• Serve as the primary administrator for the Continuum of Care (CoC) HMIS, ensuring compliance with HUD HMIS data standards, federal regulations, and organizational policies.
• Configure, maintain, and manage HMIS user accounts, licenses, permissions, security settings, and system access for participating agencies.
• Develop, implement, and maintain HMIS policies, procedures, data standards, privacy and security plans, and user documentation.
• Provide onboarding, training, technical assistance, and ongoing support to HMIS users and participating organizations, responding to standard requests within one week and urgent requests within three business days.
• Monitor participating agencies for compliance with HMIS data quality, privacy, security, and participation requirements, conducting routine audits and providing corrective guidance and technical assistance as needed.
• Ensure consistent participation of HMIS recipients and subrecipients and maintain current HMIS licensing for participating agencies.
• Generate, analyze, and distribute standard, customized, and HUD-required reports, including but not limited to the Annual Performance Report (APR), Point-in-Time (PIT) Count, Housing Inventory Count (HIC), Longitudinal Systems Analysis (LSA), Annual Homeless Assessment Report (AHAR), System Performance Measures (SPM), CAPER, and other required federal reports. Coordinate CoC Governance Council review and approval of applicable reports prior to submission.
• Support project-level and system-wide performance evaluation by analyzing data trends, reporting outcomes, and recommending improvements to data quality, program performance, and system effectiveness.
• Facilitate regular Analysis and Planning Committee meetings.
• Coordinate, with input from the Analysis and Planning Committee, the annual Point-in-Time Count in accordance with HUD requirements.
• Facilitate regular HMIS Administration meetings.
• Assist with Continuum of Care (CoC) planning activities, including HMIS grant administration, annual HUD NOFO grant renewals, Consolidated Plan reporting, and identifying opportunities to expand HMIS resources and integration with broader human services systems.
• Monitor recipient and subrecipient compliance with HUD regulations and HMIS requirements, reporting performance concerns and compliance issues to the Governance Council as appropriate.
• Collaborate with program staff, community partners, and the HMIS software vendor to troubleshoot system issues, improve data collection practices, and enhance reporting accuracy.
• Participate in CoC committees, workgroups, Governance Council meetings (as a non-voting member with at least 75% attendance), performance reviews, and other community meetings related to HMIS, data management, and system planning.
• Maintain the confidentiality and security of sensitive client information in accordance with HIPAA, HUD regulations, and organizational privacy policies.
• Perform other duties as assigned.

Qualifications & Experience Required:

• Bachelor's degree in Information Systems, Computer Science, Public Administration, Social Work, Public Health, or a related field.
• Two of more years of experience administering various types of databases, HMIS, case management software, or similar information systems.
• Excellent organizational skills and attention to detail.
• Ability to train users with varying levels of technical proficiency.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with database management and report development.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while managing multiple priorities and deadlines.
• A passion for affordable housing and ending homelessness.
• Knowledge of and/or experience in homelessness and housing programs.
• Experience with state and/or federal grants.
• Experience with and/or knowledge of HUD Continuum of Care programs.
• Ability to write and prepare grant proposals.
• Strong analytical (including mathematical skills) and ability to measure and evaluate program performance.
• Possession of a valid Michigan driver’s license and possession of an insured and operable automobile for authorized travel.
• Some local and out of state travel required.
• Demonstrated ability to take initiative and to work proactively, both independently and in teams; excels in an open office environment.
• Great passion for the mission, vision, and values of the Greater Flint Health Coalition and able to promote both internally and externally.
• Motivated, career-driven, self-starter not seeking “just a job”.

Reports to:

Director of Housing Initiatives

Job Status:

Full Time, Salary; Monday through Friday, 8:30 a.m. to 5:00 p.m. with meetings and events earlier, later, or on weekends as required by the responsibilities of the position.

Compensation:

Greater Flint Health Coalition’s collaborative work environment emphasizes teamwork, personal commitment, integrity, and success. In addition to the meaningful and groundbreaking work to improve health on a community-wide level, GFHC offers a competitive salary commensurate with experience. Benefits include paid time off, holidays, medical, vision, and dental benefits plus life & disability insurance paid 100% by employer for employee, 403b (5% employer contribution), and more.

About Greater Flint Health Coalition:

Greater Flint Health Coalition serves as the neutral convener and backbone organization for public health and healthcare collaboration between Flint & Genesee County hospitals, physicians, insurers, businesses, government, public health, schools and colleges, nonprofits, and residents. We work to improve the health status of area residents and improve the quality and cost effectiveness of the healthcare system in our community. For more information on the GFHC and our work, please visit our website http://www.gfhc.org.

Greater Flint Health Coalition is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon GFHC’s receipt of an acceptable and job-related drug test, motor vehicle report, background check, and/or reference check, as applicable and permissible by law.

To apply, please submit the following Application Materials:

Qualified applicants please submit (a) cover letter addressing how candidate meets qualifications, (b) resume, (c) salary history, and (d) employment references via email to jobs@flint.org. Please write “Housing HMIS Administrator” in the subject.

This position is open until filled.

Full posting also listed at http://www.gfhc.org.

NO PHONE CALLS PLEASE.

Job Type: Full Time