High School Student Records Administrator

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Job Exempt?

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Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Job Summary

Serves as a custodian of official student records and a primary point of contact for enrollment changes, records requests, educational verifications, and student information management. Coordinates student enrollment, registration, academic records administration, and related records processes. Maintains the accuracy, integrity, and confidentiality of student data and collaborates with Admissions, faculty, staff, and colleagues across the organization to support the efficient and consistent administration of student information and records.

Essential Responsibilities

• Serves as a custodian of official student records and administers student information in accordance with established policies, procedures, and confidentiality requirements.

• Coordinates student enrollment, registration, transfer, and withdrawal processes, including the preparation and maintenance of related records and documentation.

• Maintains accurate and complete student information and academic records, ensuring data integrity across student information and related systems.

• Partners with Admissions and other stakeholders to support enrollment processes, verify student information, and maintain consistent student records.

• Maintains and disseminates academic records and authorized student information, including transcripts, report cards, and related documentation.

• Serves as a primary point of contact for educational records and verification requests from students, alumni, educational institutions, employers, and external organizations, ensuring timely, accurate, and confidential service.

• Researches, processes, and responds to transcript, diploma, graduation, enrollment, and other educational record requests in accordance with established policies and procedures.

• Supports the accuracy and integrity of academic records by ensuring records are complete and accurate and collaborating with internal and external partners to support records administration and verification processes.

Position Responsibilities

Minimum Qualifications -An equivalent combination of education and experience may be considered for the requirements listed. 

• Associate's degree in Education, Business Administration, Office Administration, Information Systems, or a related field.

• Minimum of 3 years of experience in student records administration, registrar operations, enrollment services, academic administration, database administration, or a closely related field.

• Experience maintaining confidential and sensitive information and applying established policies and procedures with discretion and sound judgment.

• Demonstrated ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.

• Strong organizational, analytical, and problem-solving skills.

• Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain professional, effective working relationships with individuals at all levels, both internally and externally.

• Strong working knowledge of computer applications to include Microsoft Office applications (e.g., Excel, Word, and Outlook).

• Ability to work flexible hours as needed.

Preferred Qualifications

• Bachelor's degree in Education, Business Administration, Information Systems, or a related field.

• Experience working in a K-12 educational environment.

• Experience with student information systems, enrollment management, records administration, or registrar functions.

• Experience preparing reports, auditing data, and maintaining data integrity across multiple systems.

• Knowledge of student records requirements, educational records management, and confidentiality practices.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.

• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.

• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• Work is conducted in a K-12 campus environment and may require work to be conducted in non-standard workplaces.

• Work is typically conducted Monday through Friday at normal business hours.

Disclaimer:The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

For Internal Use Only: #LI-CAR

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please contact us at hr@ksbe.edu or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).  Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.  

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Compensation and Benefits

At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensiveBenefits Summary for more information.

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