Healthcare Administrator (US)

Job Description: Healthcare Administrator

Locations: Nashville, TN | Dallas, TX
Salary Range: $75,000–$140,000 per year
Job Type: Full-Time
Department: Healthcare Operations / Administration
Experience Level: Mid-Level to Senior-Level

Position Overview

We are seeking an experienced and results-drivenHealthcare Administrator to oversee daily healthcare operations, financial planning, regulatory compliance, and staff leadership. The ideal candidate will have a strong background in healthcare management, operational efficiency, budget administration, and quality improvement.

This role is responsible for ensuring efficient facility operations, maintaining compliance with applicable healthcare regulations, managing budgets and resources, and leading teams to deliver high-quality patient care and service. The successful candidate will combine strong business acumen with a commitment to patient satisfaction, operational excellence, and organizational growth.

Key Responsibilities

1. Healthcare Operations Management

• Oversee daily administrative and operational activities to ensure efficient healthcare service delivery.

• Develop, implement, and monitor operational policies, procedures, and performance standards.

• Identify opportunities to improve workflows, reduce operational costs, and enhance productivity.

• Coordinate with clinical, administrative, and support teams to ensure seamless operations.

• Monitor key performance indicators (KPIs) and implement corrective actions as needed.

2. Budgeting and Financial Management

• Develop and manage annual operating budgets, forecasts, and financial plans.

• Monitor expenditures, revenue performance, staffing costs, and resource allocation.

• Identify cost-saving opportunities while maintaining quality and compliance standards.

• Review financial reports and provide recommendations to senior leadership.

• Support financial planning, procurement, vendor management, and contract negotiations.

3. Regulatory Compliance and Quality Assurance

• Ensure compliance with applicable federal, state, and local healthcare regulations.

• Maintain administrative policies and documentation related to accreditation, audits, and inspections.

• Support compliance with HIPAA privacy and security requirements and other applicable healthcare standards.

• Coordinate internal audits, risk assessments, and corrective action plans.

• Promote patient safety, confidentiality, quality assurance, and continuous improvement.

4. Leadership and Staff Management

• Lead, supervise, and develop administrative and operational teams.

• Establish performance objectives and conduct employee performance reviews.

• Support recruitment, onboarding, training, scheduling, and workforce planning.

• Foster a collaborative, accountable, and patient-focused work environment.

• Resolve operational issues and facilitate communication across departments.

5. Patient Experience and Service Excellence

• Monitor patient satisfaction, service quality, and feedback.

• Address administrative complaints and coordinate timely resolutions.

• Implement initiatives to improve patient access, service delivery, and overall experience.

• Collaborate with clinical leadership to support quality patient care.

6. Reporting and Strategic Planning

• Prepare operational, financial, staffing, and compliance reports for leadership.

• Use data and performance metrics to identify trends and improvement opportunities.

• Participate in strategic planning, organizational development, and growth initiatives.

• Support technology adoption and process improvements that enhance operational effectiveness.

Required Qualifications

• Bachelor's degree in Healthcare Administration, Healthcare Management, Business Administration, Public Health, or a related field.

• 5–8 years of progressive experience in healthcare administration, healthcare operations, hospital management, or medical facility management.

• At least2–3 years of experience in a supervisory or leadership role.

• Demonstrated experience in budgeting, financial reporting, expense control, and resource management.

• Working knowledge of healthcare regulations, compliance practices, HIPAA, and quality assurance processes.

• Proven ability to lead teams, manage competing priorities, and improve operational performance.

• Strong analytical, organizational, problem-solving, and decision-making skills.

• Excellent written, verbal, interpersonal, and stakeholder management skills.

• Proficiency in Microsoft Office applications and healthcare management or reporting systems.

Preferred Qualifications

• Master's degree in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), or a related discipline.

• Experience managing a hospital, outpatient facility, medical group, clinic, or other healthcare organization.

• Familiarity with applicable accreditation standards and healthcare quality improvement methodologies.

• Experience with electronic health records (EHR), healthcare information systems, and performance dashboards.

• Professional certification such as FACHE, CMPE, or another relevant healthcare management credential.

Key Skills and Competencies

• Healthcare operations and administration

• Budget development and financial oversight

• Regulatory compliance and risk management

• Team leadership and staff development

• Strategic planning and operational improvement

• Quality assurance and patient experience

• Data analysis and performance reporting

• Vendor and resource management

• Communication, negotiation, and conflict resolution

• Change management and process optimization

Compensation and Benefits

• Annual salary: $75,000–$140,000, depending on qualifications, experience, location, and scope of responsibility.

• Comprehensive benefits package, subject to employer policies.

• Health, dental, and vision insurance, if offered by the employer.

• Paid time off and holidays, according to company policy.

• Retirement savings plan, if offered.

• Professional development and continuing education opportunities.

• Potential performance-based incentives, depending on the compensation structure.

Work Location and Schedule

• Location options: Nashville, Tennessee, or Dallas, Texas.

• Employment status: Full-time.

• Work schedule may include standard business hours, with flexibility to address operational needs, staff matters, audits, or other time-sensitive issues.

• On-site presence may be required depending on the healthcare facility and operational responsibilities.

Performance Expectations

The Healthcare Administrator will be evaluated on:

• Operational efficiency and achievement of departmental goals.

• Budget adherence and effective resource utilization.

• Compliance readiness and completion of corrective actions.

• Staff performance, retention, and team engagement.

• Patient satisfaction and service quality.

• Successful implementation of operational improvements.

• Accuracy and timeliness of administrative and financial reporting.

Equal Employment Opportunity

The employer is committed to providing equal employment opportunities to qualified applicants. Employment decisions are made in accordance with applicable federal, state, and local laws.

Application Instructions: Interested candidates should submit a current resume highlighting their healthcare administration experience, leadership responsibilities, budgeting expertise, and compliance experience. Please indicate your preferred work location: Nashville, TN, or Dallas, TX.

Note: The experience requirements and benefits listed above are suggested hiring criteria and should be adjusted to match the employer's actual needs and benefits offerings.