Health Promotion and Education - Health Administration Specialist - Grant Coordinator

GENERAL DESCRIPTION

Under general supervisionand in collaboration with other Abilene-Taylor County Public Health District (ATCPHD) employees, this position coordinates the activities associated withmultiple grants that focus on community health. Specific areas of focus include chronic disease, obesity, physical activity and nutrition.Activities include conducting outreach, data collection and educating external partners. Preparing, maintaining andsubmitting reports to the Department of State Health Services (DSHS) and attending all necessary calls, meetings and conferences.

SUPERVISION EXERCISED

This position does not exercise supervision.

IMPORTANT AND ESSENTIAL DUTIES

Conduct community-based outreach, establish relationships and serve asgrant liaison to city departments and outside organizations. Community-based outreach will require the employee to safely operate a vehicle.

Assist in the development and delivery of evidence-based educational materials and trainings to both internal and external stakeholders.

Prepare, maintain and submit workplans, evaluationplans, and other special reports. Submit to health department leadership and DSHS.

Under the direction of theData Analyst, assemble, organize and tabulate statistical data.  Prepare and maintain routine and special reports.

Conduct and attend meetings in person and virtually; collect and maintain meeting supporting documentation.

Perform presentations regarding public health issues.  Assist with community based assessments.

Attend monthly conference calls and annual, in-personconferences as required by DSHS. Disseminate information to other divisions and leadership.

Participate in the development and submission of Request for Proposal (grant) documents.

Operate and care for a variety of administrative and program equipment including computers; systems using computers or computer related equipment such as copy machines, printers, television/monitors, scanners, telephones, radios; and assigned ancillary machines such as scales and audio equipment.

OTHER JOB RELATED DUTIES

Perform other job related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Public Health District functions, processes and requirements.

Safe operation of assigned technology equipment.

Physical activity and nutrition principles and CDC recommended guidelines.

           Skill to:

Communicate clearly and concisely, both orally and in writing.

Develop and conduct presentations to internal and external stakeholders.

Use office systems such as Microsoft Office Suite Word, Excel, and PowerPoint, and Internet-based systems such as Google Drive.

Safely operate a motor vehicle.

Use data entry techniques at a speed necessary for successful job performance.

Operate assigned administrative and program equipment.

           Ability to:

Maintain confidentiality and perform responsible administrative, clerical and management work with accuracy, speed and minimal supervision involving the use of independent judgment and personal initiative.

            Conduct public speaking engagements.

            Participate, develop and maintain accurate record keeping systems.

            Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

            Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

            Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels.Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience:

Prior experience with grants is preferred. On the job training will be provided.

           Education/Training:

            High School Diploma or GED is required.

Some college coursework is preferred. The focus should include education, public health, communications, fitness or other related fields.

           License or Certificate:

A valid current Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Special Requirements:

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

           ___     Sedentary – lifting of no more than 10 pounds

           ___     Light – lifting no more than 20 pounds; carrying up to 10 pounds

           _X_     Medium – lifting no more than 50 pounds; carrying up to 25 pounds

           ___     Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

           ___     Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes:The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:

N         =          No

E         =          Extensive (100 – 70% of the time)

M         =          Moderate (60 – 30% of the time)

I           =          Infrequent (20 – 10% of the time)

A         =          Almost Never (<10% of the time)