Head of Property Finance

The position

• Ensure robust financial systems, procedures and controls are in place, documented and reviewed
• Ensure all property transactions are reflected accurately and produce monthly management reports
• Review the expenditure of all properties to ensure all relevant costs and income are included
• Complete reconciliations of all property control accounts in a timely manner
• Prepare financial reports for all AKC shared service teams and all KX buildings
• Lead the budgeting process for all AKC shared service teams
• Support the Victoria Hall managing agents to produce budgets and financial reports
• Support the preparation of the AKF(UK) statutory financial statements

• Contribute to audits and statutory compliance
• Prepare audit schedules, answer audit queries and manage actions on property related matters
• Stay up to date on property financial regulations, compliance, reporting and the Property Finance Manual reflects this
• Manage internal financial control policies and procedures related to properties
• Ensure that all supplier invoices are paid promptly
• Manage the AKF(UK) Properties risk register
• Lead the process for collecting carbon data and producing emission reports
• Support any environmental audits that are carried out
• Manage VAT for AKF(UK) and its trading subsidiary

• Responsible for the financial management of all AKF(UK) properties
• Lead on the funding model for the Aga Khan Centre shared services
• Support the shared service teams to benchmark and develop service level standards
• Prepare and keep up to date asset lists for KX buildings
• Lead on the financial aspects of contracts related to all KX properties
• Ensure all sales invoices are produced in a timely manner
• Ensure safeguarding is integrated into procurement and contracts for all properties
• Responsible for overseeing all procurement related to KX buildings
• Complete reconciliations between AKF(UK) and the Victoria Hall managing agents
• Participate in any contract changes with the managing agents of Victoria Hall
• Assist the managing agents of Victoria Hall in ensuring operating licenses are in place
• Ensure repair works for Victoria Hall are included in the sinking fund
• Ensure repair works for Fenman House are included in the sinking fund
• Support the sale of any Fenman House apartments
• Liaise with the KX Estate Landlord regarding estate service charges
• Support the Facilities and Maintenance Manager in producing a sinking fund for AKC
• Liaise with local authorities to ensure that business rates and council taxes are being charged
• Lead on the development of AKF(UK) service level standards for the other significant properties
• Responsible for the coordination of the AKF(UK) Property Committee meetings
• Responsible for the coordination of other significant property Quarterly meetings
• Attend the AKF(UK) Finance Committee meetings

• Responsible for the financial management of AKF(UK)’s trading subsidiary
• Manage relationship with the subsidiary managing agents
• Produce reports for the Directors and the AKF(UK) Property Committee
• Lead on the budget process for the trading subsidiary
• Complete reconciliations between the trading subsidiary and the property management agents
• Manage the year-end processes and create all audit schedules

• Help promote a culture of teamwork and service, high-quality, transparency and accountability, innovation, and inclusiveness
• Supervise, coach and mentor property finance staff, building a highly skilled and motivated team
• Set annual performance objectives and evaluate performance
• Build a culture in the property finance team of continuous improvement

The requirements

• CCAB qualified accountant

• Post qualification experience in financial accounting, management accounting and reporting
• Experience of charity accounting, VAT and knowledge of auditing
• Experience of project budgeting and accounting including cost recovery modelling, cash flow management and reporting
• Experience of designing and managing financial systems, processes and procedures
• Advanced hands-on experience using Excel and integrated multi-ledger accounting systems, including the production and adaptation of pivot tables
• Experience of managing internal cost recharges and allocations

• Good interpersonal, customer care and liaison skills with a wide range of stakeholders
• First rate oral and written communication skills
• Ability to work under pressure and to manage competing priorities and deliver to tight deadlines
• Ability to synthesise complex operational and financial details for reporting and presentation
• Ability to take a robust but tactful position, confident with a positive outlook
• Ability to problem solve, working with both internal and external stakeholders to deliver results
• Ability to work in a multi-institution network within a multi-cultural environment
• Fluent in oral and written English
• Proficient in all Microsoft Office applications, especially Excel

• Understanding of and appreciation for ADKN’s goals, values and ethics
• Knowledge of charity accounting
• Knowledge of UK tax system, and specifically VAT
• Knowledge of company legislation
• Knowledge of trading subsidiaries

• Demonstrates equity, transparency and integrity with high personal and organisational ethical standards; is fair, honest and trustworthy with respect for confidentiality; inspires and builds trust and respect
• Respectful of diversity; sensitive towards others; open and understanding toward other people’s cultures, values, autonomy, and faiths; demonstrates compassion and empathy; is courteous to others with respect for their background, religion, gender and age

• Communicates clearly and concisely, individually and across a broad scope of stakeholders and communities; expresses complex ideas and concepts in simple terms; listens to the views of others; changes communication styles to meet individual and audience needs; encourages dialogue and effective communication by others
• Builds, maintains and deepens constructive and effective relationships with stakeholders, changes approach to achieve desired results if required
• Has a customer focused approach, is flexible and always puts the good of others at the centre of decision making; optimises the culture of volunteerism and respect for others and is dedicated to AKF’s purpose and fulfilling the mission
• Is a supportive team player, collaborates creating a culture of knowledge sharing and team learning. Is proactive in teamwork
• Inspires self and others to greater performance, professional standards and results; likes to get things done; accepts new challenges and opportunities to enable self-reliance and achievement of full potential; gives and receives timely balanced feedback
• Acknowledges creativity; adapts established methods for new uses; is focused on improving systems and processes; open to change; analyses, synthesises and challenges conventional thinking
• Enterprising attitude that is quick to search out alternative solutions to needs or problems; creates and participates in communities of practice to establish networks of problem solving and organisational learning
• Drives commitment to delivering high-quality results with cost-effective use of resources; sets appropriate deliverables and uses innovative working methods to develop capacity, capability and a sustainable environment; has a clear vision of outcome and communicates this to inspire resources

About the Agency

• Sector: Social Development
• Salary: Salary and package to attract the best candidate