Corporate Administration & HR Coordinator

We are looking for a Corporate Administration & HR Coordinator who will provide Human Resources (HR) and administrative support to employees, the HR team, and corporate leadership. This position serves as a key point of contact for employees and supports day-to-day HR administration, employee engagement, volunteer activities, and general office and site needs.

This role offers a wide variety of work, people interaction, and opportunities to make a positive impact. It is a great fit for someone with strong administrative skills, sound judgment, positive energy, and an interest in growing HR knowledge and creating a positive employee experience.

This is an onsite position at our corporate office and packaging operations facility in Dearborn, MI.

KEY JOB RESPONSIBILITIES

• Provide a welcoming, supportive, and customer-focused experience for employees, visitors and external contacts.
• Serve as a first point of contact for routine HR questions and employee needs, escalating sensitive, complex, or confidential matters to the HR Manager or appropriate HR team member.
• Maintain employee files, HR records, and other HRIS information.
• Prepare and maintain HR documents, forms, reports, phone lists, handbooks, and other materials.
• Create employee badges and assist with facility access.
• Create and maintain local and companywide digital signage.
• Organize and coordinate employee engagement activities and celebrations.
• Coordinate company volunteer efforts, including facilitating the volunteer coordinator network, reporting progress toward volunteerism goals, and building meaningful partnerships with local organizations.
• Coordinate food, supplies, setup, and other logistics for meetings and events.
• Order and maintain supplies and corporate kitchen inventory.
• Support employees and executives with travel, mailings, invoices, and other administrative needs.
• Perform other administrative duties as assigned.

CORE SKILLS & COMPETENCIES

1. Employee Support & Customer Service
   • Build trust through professionalism, approachability, and consistent follow-through.
   • Use good judgment to recognize when questions or concerns require additional HR support.
2. HR Administration & Records Accuracy
   • Demonstrate accuracy, discretion, and attention to detail when handling employee information.
   • Organize information clearly and maintain reliable documentation practices.
3. Communication & Coordination
   • Plan ahead, manage details, and keep stakeholders informed so activities run smoothly.
   • Communicate clearly with employees, HR team members, managers, vendors, and local organizations.
4. Volunteerism & Employee Engagement
   • Champion employee involvement by encouraging participation and supporting a positive workplace culture.
   • Use initiative and relationship-building skills to strengthen community and employee connection.
   • Plan and implement existing and fresh new ideas to engage employees and build a positive workplace culture.
5. Technology & Digital Tools
   • Use Microsoft Office, HRIS systems such as Dayforce, digital signage tools, and basic reporting tools.
   • Learn and apply systems and tools efficiently to improve communication and administrative support.
6. Organization & Confidentiality
   • Manage multiple priorities, follow through on details, and protect confidential employee information
   • Stay positive, dependable, solution-focused, and comfortable supporting a diverse employee population

MINIMUM QUALIFICATIONS

• Experience in HR, office administration, or a related field
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and Outlook
• Ability to organize work, meet deadlines, and support multiple administrative priorities
• Ability to communicate professionally with employees, leaders, vendors, and external contacts, including those with limited English language proficiency
• Ability to handle confidential information appropriately
• HRIS (e.g., Dayforce) experience is a plus

#HLGSWRTH