HCA PMO – Grade B2

HCA PMO – Grade B2

Location: Nashville, TN, USA (Remote)

Job Summary

We are seeking a detail-oriented and organizedProject Management Office (PMO) professional to support the delivery executive team in coordinating, tracking, and reporting on projects. The ideal candidate will assist with project planning, scheduling, documentation, milestone tracking, resource coordination, and performance reporting to ensure timely delivery and alignment with business objectives.

Roles & Responsibilities

• Support the delivery executive team in coordinating, tracking, and reporting on project activities and deliverables.

• Assist with project planning, scheduling, and documentation, including project timelines, status reports, and progress updates.

• Track project milestones, risks, issues, and dependencies to ensure timely project execution.

• Maintain project plans and trackers using tools such as Jira, Asana, or Smartsheet.

• Coordinate project meetings, prepare agendas, document meeting minutes, and track action items through completion.

• Support resource allocation and monitor resource availability across project activities.

• Assist with project budget tracking and expenditure reporting.

• Maintain and update project dashboards, KPIs, and management reports.

• Follow up with project stakeholders to collect updates and identify potential delivery risks.

• Support project governance, reporting standards, and documentation processes.

• Escalate project risks, delays, and dependencies to the appropriate stakeholders.

• Help ensure project deliverables remain aligned with timelines and business objectives.

Required Skills & Qualifications

• Experience in PMO, project coordination, project administration, or a related role.

• Understanding of project planning, scheduling, milestone tracking, and status reporting.

• Experience maintaining project documentation, project plans, and action-item trackers.

• Familiarity with project management tools such as Jira, Asana, or Smartsheet.

• Ability to track risks, issues, dependencies, and project deliverables.

• Experience supporting resource allocation and budget tracking.

• Proficiency in maintaining project dashboards, KPIs, and progress reports.

• Strong organizational, analytical, and time-management skills.

• Excellent written and verbal communication skills.

• Ability to coordinate with multiple stakeholders and manage competing priorities.

Preferred Qualifications

• Experience supporting delivery executives, project managers, or program management teams.

• Familiarity with PMO governance, project reporting standards, and delivery management processes.

• Experience working in Agile or hybrid project environments.

• Exposure to dashboarding, KPI reporting, and project performance tracking.

• Ability to work independently in a remote, collaborative environment.

Key Skills

• Project Management Office (PMO) Support

• Project Planning and Scheduling

• Project Documentation

• Milestone and Dependency Tracking

• Risk and Issue Management

• Jira, Asana, or Smartsheet

• Resource Allocation

• Budget Tracking

• Project Dashboards and KPIs

• Status Reporting

• Meeting Coordination and Action-Item Tracking

• Stakeholder Communication

• Project Governance

• Delivery Coordination

Additional Requirements

• Immediate availability is preferred.

• A background check is mandatory.

• Must be comfortable working in a remote environment and coordinating with distributed teams.