AP Assistant

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Job Summary: 

The Accounts Payable Assistant isan important role within theGate Gourmet SSC FinanceTeam, responsibleforensuring vendor invoices are processed in a consistent,efficient, and compliant manner.  

Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing ofvendorinvoices andquery resolution. 

Main Duties and Responsibilities: 

• Invoiceprocessing(Cost of Sales)matching against purchase orders and deliveryin SAP and other sub-systems 

• Invoiceprocessing(Non-Inventory)coding and distribution(Invoiceautomation & approval system)  

• Follow-up any invoice / purchase order related queries with internal and external stakeholders  

• Invoice verification & reclassification/corrections toensure compliance with Accounting & VAT rules and formats 

• Creation ofautomateddomestic and international payment runs with subsequent upload into bank 

• Validation,fulfilment, and management of manual / one-time payments 

• Monthly review and reconciliation of AP ledger (debit balance clearing etc) 

• Vendor Account maintenance and Statement reconciliation 

• Month-End Accruals & GRNI (Goods Received Not Invoiced) Reconciliation, asrequired 

• Prepayment Schedule update and reconciliation to SAP 

• Maintenance and management of the AP Central Mailbox to ensure allvendor communication is actioned with 24 –48 hours, per company guidelines  

• Ensuring newvendors andvendor change requests are dulysubmitted forprocessing in line with company policies and procedures 

• Support with monthly Accounts Payable KPI and dashboard reporting 

• Support with AP related internal & external audit queries 

• Support with Ad-hoc tasksasrequired  

• Management & maintenance of the archiving and retrieval ofAP documentation for GGassigned country in line with company and relevant statutory requirements 

• Maintenance and update of process documentation and task list relating to AP Assistant tasks 

• Fostering a cultureof continuous improvement of AP working processes and controls within the SSC 

Qualifications 

Education:  

• Preferably to degree level,Masters degree desirable 

Work Experience:  

• Previous, demonstrableAccounts Payableexperience/ insimilar roles  

• Experience with working with foreign currencies 

• Experience with VAT calculation 

Technical Skills:(Certification, Licenses and Registration) 

• Accounting qualification / part qualification (desirable) 

• SAP experience preferred 

Language / Communication Skills:  

• English in both spoken and written

If you want to be part of a team that helps make travel and culinary memories, join us!