Grants and Receivables Accountant - Mesa, AZ

Job Summary:

The Grants & Receivables Accountant is responsible for the administration of grant billing, reimbursements, accounts receivable, and compliance activities. This position ensures accurate revenue recognition, timely collections, financial reporting, and adherence to grant and contract requirements while supporting the organization's financial objectives.

Salary: $65,000 yr

Schedule: Mon - Fri  8-5pm

Responsibilities:

• Prepare and submit grant billings, invoices, reimbursement requests, drawdowns, and supporting documentation in accordance with funding requirements.
• Review grant agreements and contracts to identify billing requirements, allowable costs, deadlines, and compliance obligations.
• Monitor grant expenditures and contract budgets to ensure billings are accurate and within approved funding limits.
• Maintain grant billing logs, reimbursement tracking records, and the Agency's grant tracking system.
• Monitor grant and contract matching requirements and maintain documentation supporting compliance.
• Collaborate with program staff to ensure expenses and supporting documentation meet funding requirements.
• Manage accounts receivable for grants, contracts, and other funding sources.
• Monitor outstanding receivables and perform follow-up on unpaid or delayed reimbursements.
• Reconcile payments received and research payment discrepancies.
• Maintain accurate receivable balances and supporting schedules.
• Analyze aging reports and recommend actions to improve collections and reduce outstanding balances.
• Support revenue recovery efforts and resolve billing-related issues with funding agencies and stakeholders.
• Record grant billing, receivable, and related accounting transactions in the general ledger.
• Prepare monthly reconciliations, revenue reports, reimbursement summaries, and financial analyses.
• Assist with budget monitoring, budget-to-actual reviews, and grant funding utilization reporting.
• Provide financial reports and other analyses requested by leadership, auditors, and funding agencies.
• Ensure compliance with grant agreements, contracts, agency policies, and applicable regulations.
• Maintain complete and accurate documentation supporting billings, receivables, and financial reporting.
• Assist with audits, monitoring reviews, and funder site visits.
• Prepare and provide requested financial records and supporting documentation.
• Maintain effective working relationships with internal departments, funding agencies, auditors, and external stakeholders.
• Perform other duties as assigned to support the financial operations of the organization.

Qualifications:

Education:

• High School Diploma or GED required.
• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience:

• Minimum of three (3) years of experience in accounting, grants administration, accounts receivable, reimbursement, or a related finance role.
• Experience with grant billings, reimbursement requests, accounts receivable, payment reconciliation, and financial reporting.
• Knowledge of grant compliance requirements, contract management, and general ledger accounting.
• Proficiency with accounting software, financial systems, and Microsoft Excel.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple deadlines and work independently.

Preferred Experience:

• Experience with nonprofit accounting and grant-funded programs.
• Experience billing Medicaid, Managed Care Organizations (MCOs), or other third-party payers.
• Knowledge of CPT, HCPCS, and ICD-10 coding, claims processing, denial management, and reimbursement recovery.
• Experience managing aging receivables, audits, and regulatory compliance.
• Experience in healthcare, behavioral health, community-based services, or human services.
• Relevant certifications such as CPB or other accounting, grants, or reimbursement credentials.

Working Conditions/Physical Requirements:

• Primarily office-based work with occasional travel to agency locations for meetings, trainings, audits, or other business-related activities. 

• Eligible for a hybrid work schedule of up to two remote days per week after successful completion of the 90-day introductory period, subject to business needs and supervisor approval. 

• Ability to work extensively on a computer and review financial reports, spreadsheets, accounting records, and electronic documentation for prolonged periods. 

• Occasional lifting of up to 25 pounds of office supplies, files, or other materials. 

• Standard office environment with frequent use of computers, telephones, printers, and other office equipment. 

• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs. 

• Must maintain confidentiality, exercise sound judgment, and demonstrate professionalism in all interactions. 

• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position, in accordance with applicable law. 

Compliance Requirements:             

• Must Be At Least 21 Years of Age 
• Class One Fingerprint Clearance Card
• Central Registry Background Check
• Drug Screening
• Valid Unrestricted Driver’s License   
• Current Auto Liability Insurance 
• 39 Month Motor Vehicle Record 
• Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations. 

Mandated Reporter Requirements:

• As a mandated reporter under Arizona statute A.R.S. § 13-3620, you are required to immediately report any suspected abuse or neglect of a minor to your Supervisor, Manager, Director, Clinical Director, or Chief Officer, who will assist in making the appropriate report to authorities.

• Reports should be directed to either the local law enforcement agency or child protective services (1-888-SOS-CHILD). Abuse suspected of involving a family member or legal guardian should be reported to child protective services, while other cases should be reported to law enforcement.

Responsible to: Controller

Supervisory Responsibilities:None