Offshore Administration, Reporting & Business Support Coordinator

Position Summary 

The Offshore Administration, Reporting & Business Support Coordinator provides comprehensive administrative, reporting and analytical support across the business. Approximately 60-65% of the role focuses on administration, coordination and business support activities, while 35-40% focuses on supply chain and operations reporting, analytics and data visualisation. The role supports the B& J Executive teams, along with Operations, Supply Chain, Commercial, Finance and Leadership teams through high-quality administration, reporting and business insights.  

Job Details 

Work-from-home 

Monday to Friday | 5:00 AM to 2:00 PM (Manila Time) 

To follow AU Holidays 

Supply Chain, Operations Reporting & Analytics 

• Produce daily, weekly and monthly operational and supply chain reports. 

• Develop and maintain Power BI dashboards and KPI scorecards. 

• Perform data analysis to identify trends, risks and opportunities. 

• Create executive-ready visualisations and performance reporting packs. 

• Maintain reporting databases, spreadsheets and reporting standards. 

• Support business reviews with actionable insights and recommendations. 

Administration & Business Support 

• Monitor and manage shared inboxes and business requests. 

• Provide administrative support across all business functions. 

• Coordinate calendars, meetings, travel and visitor management activities. 

• Support business improvement initiatives, safety programs and projects. 

• Coordinate purchasing, suppliers, courier and freight activities. 

• Process invoices and support finance administration. 

• Coordinate events, communications, ELT and Board administration. 

Key Skills & Experience 

• Advanced Microsoft Excel skills including Power Query, Pivot Tables, advanced formulas, dashboard creation and reporting automation. 

• Strong Power BI skills including data modelling, DAX, dashboard development, visualisation and automated reporting. 

• Experience creating operational, supply chain and business performance reports. 

• Strong analytical skills with the ability to convert data into actionable insights. 

• Excellent organisational, communication and stakeholder management skills. 

• High attention to detail and ability to manage multiple priorities. 

Key Success Measures 

• Accurate and on-time delivery of daily, weekly and monthly reporting. 

• Development and maintenance of effective Power BI dashboards. 

• High quality administration and stakeholder support. 

• Improved reporting automation and business insight generation.