Administrative Assistant, Fellowship Coordinator, and Financial Analyst - Marshall Pediatrics

Job Responsibilities:

• Provides secretarial support including typing, composing and proofreading, and transcribing correspondence.  Obtains journal articles as needed.
• Answers telephone, screens calls, refers callers/visitors to appropriate individuals.
• Processes incoming and outgoing mail.  Opens, sorts, and prioritizes correspondence.  Makes copies as needed.
• Maintains Outlook calendar for meetings, and makes travel arrangements for national meetings. 
• Assists with the preparation of materials, agendas, notes and handouts, including help to organize faculty retreats under the direction of the chair and various faculty.
• Assists with itineraries and on-site support for both Visiting Professors and faculty and trainee candidates.
• Maintains files and equipment.  Order office supplies.
• Assists other staff as requested.
• Participates in educational activities and programs.
• Serves as fellowship coordinator for two small fellowships, Neonatal-Perinatal Medicine and Pediatric Hospital Medicine.
• Helps the Fellowship Program Directors closely follow the RRC requirements for each fellowship to ensure no violations and continued accreditation.
• Supports the physician-fellows.
• Performs financial analyses for individual faculty and the department as a whole at the discretion of the chair or DA as needed.
• Supports all faculty in obtaining billing and coding information as needed/ requested.
• Must be interested, attentive and wanting to help faculty in the department achieve the highest level possible.
• Performs other duties as assigned or requested