Financial Affairs Manager

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

General Notes

Security sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon applicant successfully clearing background check.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

UT Austin offers a competitive benefits package that includes:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Please visit ourHuman Resources (HR) website to learn more about the total benefits offered.

Purpose

The Department of Integrative Biology seeks a Financial Affairs Manager to serve as a key member of the Finance team, providing financial, budgetary, and operational support to faculty, staff, center leadership, and school administration. This position is responsible for financial analysis, budget management, center financial administration, reporting, and business operations that support the Department's academic, research, and public service mission.

Responsibilities

• Budget and Compliance Oversight: Serve as the financial point of contact for office budgets and accounts. Oversee compliance activities, including balance reviews, budget preparation, cost projections and scholarship processing. Perform account reconciliations and analysis. Gather data and assist with reporting and complex departmental decisions.

•  Assist the Director in maintaining electronic office management and office contact system. Manage account and endowment sheets for faculty and department. Ensure departmental guides containing accounts and codes are maintained for tracking expenditures.
• Financial Management Oversight: Advise accounting team regarding financial questions regarding allowability and/or source of funds.   Audit and approve transactions, including corrections by administrative teams in their areas of responsibilities. Approve transaction processes and corrections submitted by administrative teams. Assists with review of monthly and fiscal-year transactions. Monitor stopgap accounts, process costing corrections, and initiate funding transfers. Serve as a backup document creator and processor for office-related actions. Ensure financial transactions comply with university policies and applicable regulations.
• Process Improvement/Team Leadership: Supervise accounting, and procurement/inventory administrative staff, providing guidance and oversight to ensure efficient operations. Providing ongoing coaching and training opportunities to support staff growth. Foster a collaborative team environment that encourages problem-solving and continuous improvement.
• Collaborate with Grants and Contracts Specialist and HR to produce monthly financial reports, specialized projections, and compliance reports for each faculty member. Assist the Director and Chair with implementing special reports for financial initiatives. Responsible for all accounting records and account certification. Interpret and ensure compliance with federal, state, and University policy.
• Other duties as assigned

Required Qualifications

• Bachelor’s degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience.
• Ability to effectively prioritize and manage competing issues and deadlines.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and administrative contacts throughout the university.
• Demonstrated ability to work effectively as a member of a team and individually.
• Relevant education and experience may be substituted as appropriate. 

Preferred Qualifications

• More than the required amount of administrative experience.
• Demonstrated proficiency in examining, organizing, and reporting data.
• Experience working in an academic environment or at a university.
• Working knowledge of UT Austin accounting processes and procedures.
• Experience with DEFINE, Workday, FRMS, UT Market, and Microsoft Office applications.

Salary Range

• $60,000+ depending on qualifications

Working Conditions

• Typical office environment
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information, including email address. At least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as anequal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and originaldocuments to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined inHOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You mayaccess the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.