Finance Clerk

Finance Clerk

Location:Central Office: 1457 E. Washington Ave. Madison, WI

Status:Salaried non-exempt, non-represented, 30 hours per week full time

Supervision:No direct supervisory responsibility

Our Mission:Willy Street Co-op is different from other grocery stores. We are proud to have a socially and environmentally responsible presence and make efforts to support local community non-profits and programs that involve food, nutrition and well-being, sustainable agriculture, cooperative education and social change.We’re a group of employees who care about not onlywhat we do buthow we do it.

About the Role:As a Finance Clerk, you will have the opportunity to support the operations at all of our locations. You will facilitate key accounting duties as they pertain to accounts payable and accounts receivable and owner equity. You’ll work with other members of the finance team to ensure the timely and accurate entry of financial data. 

Who You Are:You love numbers and financial recordkeeping and aren’t ashamed to say so! You like to work independently, but also attach great importance to team collaboration and partnership. You’re excited about providing the highest level of service possible to Willy Street’s internal and external customers. You’re passionate about working in an organization that values and promotes diversity, equity and inclusion.

What You’ll Do:You’ll collaborate with other team members to support the following areas:

• Receive, sort, accurately post and file vendor invoices
• Verify coding on invoices and assign costs to appropriate departments
• Maintain accounts payable files and pay invoices
• Process vendor payments; pair vendor invoices with payment documents; file invoices
• Create invoices, track payment status, and pursue collection of non-retail receivables; report any potentially uncollectible items to the Finance Manager
• Receive, sort, accurately post and deposit checks made payable to the Co-op
• Maintain accurate accounts receivable records and organized paper and electronic filing systems
• Treat people fairly, consistently and with respect
• Abide by all co-op policies and procedures as outlined in the Employee Handbook and other company documents
• Maintain a positive attitude and collaborative spirit
• Perform all other duties as assigned by your supervisor

What You Bring:This role requires the following education, experience, skills and abilities:

• Prior experience in Accounts Payable, including providing customer service to vendors from an A/P perspective or similar experience.
• Willingness to be open, to learn and take on new responsibilities
• Strong analytical and problem-solving skills
• Excellent interpersonal, listening, and conflict resolution skills
• Regular, predictable attendance
• Effective communication skills in English
• Ability to read and comprehend instructions
• Demonstrated accuracy and thoroughness
• Ability to work independently
• Ability to work in a fast-paced environment and to handle multiple demands.
• Adherence to deadlines
• Demonstrated ability to maintain confidentiality

Nice-to-Haves:It’s a bonus if you have one or more of the following:

• Education or training in finance or accounting
• Previous experience working in finance for a retail grocer or co-operative

What You’ll Get:Willy Street Co-op is one of Madison’s best-kept secrets in terms of a great place to work. As part of a full benefits package, we offer flexible schedules and great co-workers, along with the following:

• Amazing health insurance benefits with low deductibles and out of pocket maximums
• Employer-paid dental and life insurance benefits
• Voluntary benefit plans, including vision and disability coverage
• Paid Time Off
• 401(k) retirement plan with employer match
• Employee discount at our stores, wellness coupons, bike-to-work reimbursement, and much more!

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Standing, walking, bending, and reaching
• Using hands or fingers to handle or feel
• Specific vision ability: close vision, peripheral vision, color vision, depth perception and adjust to focus
• Must be able to lift up to 25 pounds at times

Work Environment:Office setting with enclosed offices, cubicles and some meeting spaces.  Moderate temperatures with noise including but not limited to computers, paging, phones, human voices, file cabinets, printers and key card beep. 

IMPORTANT DISCLAIMER NOTICE: The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.  The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.

Qualifications

Finance Clerk

Location:Central Office: 1457 E. Washington Ave. Madison, WI

Status:Salaried non-exempt, non-represented, 30 hours per week full time

Supervision:No direct supervisory responsibility

Our Mission:Willy Street Co-op is different from other grocery stores. We are proud to have a socially and environmentally responsible presence and make efforts to support local community non-profits and programs that involve food, nutrition and well-being, sustainable agriculture, cooperative education and social change.We’re a group of employees who care about not onlywhat we do buthow we do it.

About the Role:As a Finance Clerk, you will have the opportunity to support the operations at all of our locations. You will facilitate key accounting duties as they pertain to accounts payable and accounts receivable and owner equity. You’ll work with other members of the finance team to ensure the timely and accurate entry of financial data. 

Who You Are:You love numbers and financial recordkeeping and aren’t ashamed to say so! You like to work independently, but also attach great importance to team collaboration and partnership. You’re excited about providing the highest level of service possible to Willy Street’s internal and external customers. You’re passionate about working in an organization that values and promotes diversity, equity and inclusion.

What You’ll Do:You’ll collaborate with other team members to support the following areas:

• Receive, sort, accurately post and file vendor invoices
• Verify coding on invoices and assign costs to appropriate departments
• Maintain accounts payable files and pay invoices
• Process vendor payments; pair vendor invoices with payment documents; file invoices
• Create invoices, track payment status, and pursue collection of non-retail receivables; report any potentially uncollectible items to the Finance Manager
• Receive, sort, accurately post and deposit checks made payable to the Co-op
• Maintain accurate accounts receivable records and organized paper and electronic filing systems
• Treat people fairly, consistently and with respect
• Abide by all co-op policies and procedures as outlined in the Employee Handbook and other company documents
• Maintain a positive attitude and collaborative spirit
• Perform all other duties as assigned by your supervisor

What You Bring:This role requires the following education, experience, skills and abilities:

• Prior experience in Accounts Payable, including providing customer service to vendors from an A/P perspective or similar experience.
• Willingness to be open, to learn and take on new responsibilities
• Strong analytical and problem-solving skills
• Excellent interpersonal, listening, and conflict resolution skills
• Regular, predictable attendance
• Effective communication skills in English
• Ability to read and comprehend instructions
• Demonstrated accuracy and thoroughness
• Ability to work independently
• Ability to work in a fast-paced environment and to handle multiple demands.
• Adherence to deadlines
• Demonstrated ability to maintain confidentiality

Nice-to-Haves:It’s a bonus if you have one or more of the following:

• Education or training in finance or accounting
• Previous experience working in finance for a retail grocer or co-operative

What You’ll Get:Willy Street Co-op is one of Madison’s best-kept secrets in terms of a great place to work. As part of a full benefits package, we offer flexible schedules and great co-workers, along with the following:

• Amazing health insurance benefits with low deductibles and out of pocket maximums
• Employer-paid dental and life insurance benefits
• Voluntary benefit plans, including vision and disability coverage
• Paid Time Off
• 401(k) retirement plan with employer match
• Employee discount at our stores, wellness coupons, bike-to-work reimbursement, and much more!

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Standing, walking, bending, and reaching
• Using hands or fingers to handle or feel
• Specific vision ability: close vision, peripheral vision, color vision, depth perception and adjust to focus
• Must be able to lift up to 25 pounds at times

Work Environment:Office setting with enclosed offices, cubicles and some meeting spaces.  Moderate temperatures with noise including but not limited to computers, paging, phones, human voices, file cabinets, printers and key card beep. 

IMPORTANT DISCLAIMER NOTICE: The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform.  The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.