Facilities Site Lead

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Roles and Responsibility:

Role Purpose

The Site Lead is responsible for leading and coordinating site-level facilities operations to ensure a safe, compliant, efficient and employee-focused workplace. The role acts as the key interface between the Facilities leadership team, the Integrated Facilities Management partner, service providers, landlord, property manager and internal stakeholders.

Job Description

The role provides operational leadership, governance support and stakeholder coordination across facilities management, building management, EHS, safety and security, asset management, employee experience, audits, compliance, sustainability, policy adherence, procedure implementation and control effectiveness.

The Site Lead works as a bridge between the Facilities leadership team and site operations, ensuring that service delivery, compliance requirements, governance routines, policy requirements, standard procedures and internal controls are implemented, monitored and continuously improved

Primary Responsibilities

Facilities Management

• .

Expected outcome:Consistent service delivery, effective IFM governance and reliable workplace experience

Landlord and Building Management

• Act as a bridge between the client, landlord, IFM partner and all service providers.

• Coordinate daily building-related issues, repairs, planned work, access and service interruptions.

• Track open actions, follow up with and ensure timely closure.

• Communicate updates clearly to stakeholders and escalate risks when required.

• Ensure building-related procedures, controls and risk actions are followed.

Expected outcome:Clear ownership of landlord and building matters, timely resolution of issues and minimal disruption to site operations

Environmental, Health and Safety (EHS)

Expected outcome:Visible EHS leadership, effective risk control and a safe, compliant workplace.

Safety, Security and Access Control

Expected outcome:Strong site protection, clear incident management and effective coordination of safety, security and access controls.

Asset Management

Expected outcome:reliable asset information, lifecycle visibility, controlled asset risk and improved value from site assets

Employee Experience

Expected outcome:A workplace experience that is safe, responsive, user-focused and aligned with business needs.

Audits and Governance

Expected outcome:Audit readiness, transparent reporting and timely closure of findings and actions

Secondary Responsibilities

Refurbishment Planning and Minor Works

•   New Initiatives, Purchase Requisitions and Purchase OrdersExpected outcome:Well-governed initiatives, timely procurement, accurate financial commitments and complete documentation from approval through delivery and closure. Asset Management Expected outcome:Accurate and audit-ready asset records, clear lifecycle visibility, effective control of asset risks and costs, and improved utilization and value from site assets Budgeting, Invoice Processing, Financial Controls, ICQ and Spend Analysis Expected outcome:Accurate budgeting and forecasting, timely invoice processing, effective financial controls, ICQ compliance, clear spending visibility and measurable cost optimization Key Deliverables and Management Information

  Responsibility Summary

  AreaCore accountabilityExpected outcomeFacilities ManagementCoordinate IFM delivery, priorities, performance, policy adherence, procedure implementation and service governance.Reliable service delivery and workplace operations.Landlord and Building ManagementManage landlord engagement, building obligations, issues and works.Timely resolution and minimal disruption.EHSEmbed safety, health, compliance and risk controls in site activities.Safe and compliant workplace.Safety, Security and AccessCoordinate physical security, incidents, visitors, contractors and access controls.Strong site protection and clear incident management.Asset ManagementMaintain asset data, lifecycle controls, FAR reconciliation and disposal records.Reliable information and controlled asset risk.Employee ExperienceUse feedback and coordination to improve the workplace experience.Safe, responsive and user-focused workplace.Audits and GovernanceMaintain evidence, monitor risks, strengthen controls and close audit findings and actions.Audit readiness, transparent governance and effective control assurance. Secondary ScopeSupport minor works, real estate, compliance, policy, procedures, controls and sustainability.Coordinated site improvements, compliant operations and controlled risk. 

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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