Facilities Maintenance Planner Coordinator

JOB TITLE: Facilities Maintenance Planner Coordinator
LOCATION: Palo Alto, CA
DURATION: 6+ Months Contract with Potential for Extensions/Conversion
RATE RANGE: $36-41/hr

SUMMARY:
The Facilities Maintenance Planner Coordinator plans, schedules, and prioritizes preventive and corrective maintenance work across our facilities. This role keeps the PM program on track by managing the work order lifecycle end-to-end and coordinating the budget and system integrations that support it.

RESPONSIBILITIES:

• Pull, organize, and schedule preventive maintenance (PM) work across the facility

• Create, assign, and prioritize work orders, and track them through to completion

• Coordinate corrective maintenance alongside the preventive maintenance schedule

• Manage the maintenance budget tied to planned work

• Maintain and use the internal maintenance management system, including integrations with other apps

• Ensure all scheduled PMs are completed on time and properly documented

REQUIREMENTS:

• 2-3+ years of experience in maintenance planning, scheduling, or coordination

• Familiarity with preventive maintenance (PM) and corrective maintenance practices

• Strong understanding of work order lifecycles: creation, prioritization, and completion

• Experience using a maintenance management system (CMMS or similar)

• Strong organizational and scheduling skills; comfortable managing multiple work streams at once