Facilities/Grounds Manager

Facilities & Grounds Manager

Western, NC

Position Type: Full-Time, Year-Round

Reports To: General Manager / Chief Operating Officer

TheFacilities & Grounds Manager directs the year-round maintenance, physical stewardship, safety, and operational reliability of our private club and community sporting campus. This hands-on leadership role manages clubhouses, outbuildings, grounds, utility infrastructure, a private recreational lake, dam, and fleet equipment.

The position executes seasonal opening and closing protocols, leads capital winter projects, and drives a proactive preventive maintenance program to maintain pristine property standards for members and guests.

Key Responsibilities

• Inspect, maintain, and coordinate hands-on repairs across HVAC, plumbing, electrical, life-safety, roofing, and structural systems. Manage specialized licensed trade contractors when required.

• Establish and lead daily, monthly, and seasonal PM schedules. Maintain a comprehensive asset register, forecast capital reserve needs, and execute off-season winter renovation projects.

• Oversee complete autumn winterization and spring commissioning to ensure all amenities are fully operational before opening day.

• Manage the maintenance, docks, shoreline erosion, safety equipment, and structural inspections for a private lake and dam in coordination with regulatory agencies and consulting engineers.

• Ensure presentation standards across club entrances, lawns, terraces, parking areas, recreational sports courts, pool facilities, and outdoor event spaces.

• Formulate and manage the annual facilities operating budget. Control purchasing, track invoice approvals, manage tool/fuel/chemical inventories, and negotiate service contracts.

• Recruit, schedule, and supervise seasonal maintenance technicians. Define vendor scopes of work, verify contractor licensing/insurance, and inspect completed jobs.

• Enforce OSHA protocols, maintain safety data sheets (SDS) and municipal permits, oversee water testing/environmental handling, and execute facility emergency response plans.

Qualifications & Requirements

• 5+ years of progressive facilities, property, or grounds maintenance experience within private clubs, high-end resorts, estates, or campus environments (supervisory experience preferred).

• Hands-on technical capability in basic carpentry, plumbing, electrical, and general trades, with the judgment to identify when licensed contractors are required.

• Demonstrated experience managing operating budgets, preventive maintenance tracking, vendor contracts, and physical inventory.

• Strong organizational habits with proficiency using digital maintenance tracking, spreadsheets, and budget tools.

Physical Demands & Working Conditions

• Active indoor/outdoor work in diverse seasonal weather conditions across uneven terrain.

• Ability to climb ladders, enter mechanical spaces, operate maintenance machinery/tools, and lift materials up to 50+ lbs.

• Schedule flexes with the seasonal operating calendar, requiring occasional weekend, evening, or emergency response availability.