Facilities Assistant

Under the direction of the Facility Manager, The Facilities Assistant will be responsible for handling daily tasks associated with the day-to-day operations of Facilities Department. These responsibilities may vary depending upon the specific needs of the department.

Essential Duties and Responsibilities

• Composes simple correspondence; types letters and assists with revising and/or creating new facility forms.
• Organizes and maintains departmental files to ensure the efficient recovery of business information.
• Collects, sorts, and prepares all incoming/outgoing mail and interoffice correspondence for internal distribution and/or courier pick up. May also be required to handle FedEx or UPS mailings.
• Maintains logs that comply with state regulations; construction/project binders; insertion of updates to the emergency operation plan and assists with distribution of disaster preparedness information.
• Receives and processes work/repair request for repairs, installations, assemblies or modifications within all facility locations.
• May be requested to research vendors, create contractor lists and confirm contact names and mailing information.
• Pro-actively monitors general condition of facility and completes daily Environment of Care inspection sheet.
• Provide coverage for Facility Clerk when necessary.
• May be required to travel to different to facility locations.

Qualifications

• Min. high school diploma • Basic office skills and familiarity of Word, Outlook, and Excel.
• Obtain Department of Transportation Certificate in Medical Waste Transport within 30 days of hire.
• Ability to work independently or cooperatively as a member of a team to complete work on schedule according to quality standards.
• Excellent people orientation, interpersonal sensitivity and inclusive style. Revised | July 2017
• Approachable and confident in dealing with people.
• Good communicator, comfortable in dealing with people at all levels
• Comfortable with adapting to varying duties and new processes within a fast paced environment.
• Ability to lift or bend repeatedly, lifting up to 50 lbs.
• Possession of a valid California Driver’s license.