LI
Executive Secretaries and ExecutiveAdministrative Assistants
LanceSoft Inc
🇺🇸 United States
On-site
Manager or above
2 months ago
$28.00 – $30.88 / hour
- PowerPoint
- Excel
- Outlook
- Lean
2 months ago
Location: Farmington CT 06032
Duration: 12+ Months
Pay Range: $25/hr - $30/hr on W2
Shift: 1st Shift (Monday through Friday)
Description:
- Executive Administrative Assistant to support a C-Suite senior leader in the Human Resources function.
- The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities.
- Exceptional focus on time management, organization and attention to details are critical.
Responsibilities:
- • Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
- • Scheduling all aspects of travel (domestic and international) – available off hours as needed ensure all necessary documents and processes are followed in advance of the trip
- • Accurately processing expense reports with timely submission in accordance with all policies and procedures
- • Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
- • Preparing documents and presentations for leadership, as needed
- • Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
- • Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
- • Develop collaborative relationships with administrative staff within the organization
- • Resourceful in getting answers to questions and communicating them effectively
- • The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount
- Qualifications You Must Have
- •Typically requires an associate’s degree and prior experience in an Administrative Assistant role, supporting Executives.
- • Familiarity with digital collaboration tools and video/virtual conferencing platforms.
- • Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
- • Must be willing to work onsite, Monday through Friday, in Farmington, CT Qualifications We Prefer
- • Bachelor's Degree and 8 years of prior work experience
- • Experience with another large organization supporting a senior level leader
- • Ability to navigate across broader organization
- • Follows directions thoroughly and maintains confidentiality of any company sensitive information
- • Self-motivated team player with desire and drive to learn and grow
- • Operate efficiently, learn, adapt quickly and lean forward
- • Outstanding interpersonal skills, both verbal and written
- • Excellent prioritization and organizational skills
- • Problem-solver with sound business judgment
- • Collaborate effectively with all team members
- • Forward thinker with proactive mindset and attention to detail
Executive Secretaries and ExecutiveAdministrative Assistants · LanceSoft Inc