Executive Secretaries and Administrative Assistants

Authorized User should include as much information as possible, such as additional skill level, experience, qualifications or other requirements, terms or conditions. Attach additional sheets as necessary. The following should be included in order to fully explain the AU’s needs:
• Job description:

In accordance with the Office of General Services Group 73003 Award 23246-Administrative Services Temporary Personnel (Statewide) Lot 1 Region 1, The Department of Financial Services (“Department”) is seeking an Administrative Assistant to work in the Emergency Management Unit. 1. Minimum Candidate Qualifications: The candidate must have a minimum of: a. Bachelor’s Degree b. Eligible to work in New York State. c. One year of experience in Emergency Management 2. Job Description and Required Services: As an Emergency Management Administrative Specialist, you will support various unit projects through the development, maintenance, or revision of emergency management, hazard mitigation, emergency operations, and/or resiliency plans and operations. This is accomplished through coordination with internal and external partners, team leadership, project management, and organization skills. Preferred skills would be writing, organization, and project management. Prior emergency management experience not required but looking for someone who is interested in learning. Job duties include: • Routine coordination, collaboration, and facilitation of planning processes and meetings from plan development through plan implementation. • Development of emergency management procedures, checklists, job aids, and operational plans for preparedness, response, recovery, and mitigation activities of the Emergency Management program. • Conduct research to prepare, develop, and maintain emergency management plans and procedures. • Support day-to-day tasks, ensuring proper support and resources are provided to meet all deadlines. • Work on special projects and other duties as assigned. In addition, the candidate must possess and/or have: • Ability to work individually and as part of a team. • Detail-oriented with the ability to organize and prioritize tasks effectively. • Track, manage, and report on assigned projects without daily oversight. Notes: *Telecommuting may be allowed at the discretion of the supervisor. Please note that telecommuting is limited for emergency management personnel. *Client does not provide parking, but the office is accessible by bus. 3. Submission Requirements: Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following: a. Business Writing Sample (minimum of two pages) b. Resume In addition, vendors should complete the Attachment 1: Non-Collusive Bidding Certification and Attachment 2: Minimum Candidate Qualifications Certification (Attached). 4. Evaluation and Award: The Department will select the Bidder who provides the “best value” Candidate taking into consideration the most beneficial combination of qualifications, services, and cost and who has met the minimum qualifications of this RFQ. Under NYS Procurement Guidelines, “best value” is the basis for awarding all service contracts “... [it] optimizes quality, cost, and efficiency, among responsive and responsible Bidders.”vailability. f low price and best value.