Executive Project Senior Coordinator

Job Description:

PROJECT MANAGEMENT:Responsible for coordinating team planning discussions and related outputs to develop roadmaps, focus on key priorities and track success measures. Guides the overall management of executive projects. Create and maintain status reporting processes for cross-functional projects under management, demonstrating independent judgement. Proactively manage teams’ Objectives and Key Results to ensure department goals are making progress, flag those that are not and inquire of status. Support Executive or team in conducting planning sessions with the leadership and management teams. Coordinate division-wide/department-wide planning meetings on a regular basis and proactively manage all related communications. Prepare and/or organize meeting/event-related materials and coordinate any necessary technical support .Conduct analyses and syntheses of data and information, prepare graphs, slides and summary tables, as needed for project/meeting activities and reporting.

OFFICE MANAGEMENT:Acts as first line of communication and coordination to external and internal stakeholders. Exercising discretion and independent judgement in managing the flow of information and the timing of meetings and communication, including Outlook management. Organizes data and analytic information to maximize use by the team. Ensure that leader has the materials in advance of the meetings. Proactive management of vendor payables for the department, ensuring accuracy and timeliness. Handles travel plans from start to finish, ensures that the leader has what they need for their travel plans. Processes expense reports timely with accuracy. Takes comprehensive notes at meetings, drafting letters and emails, word processing. Prepares Power Point presentations (slides and charts). Prepares Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies.

The posting range for this position is:

Qualifications:

Education

• Required Bachelor's Degree ; or equivalent experience

Experience

• Required 4+ Years project Management professional designation or work equivalence managing executive projects in high visibility environment involving evolving external and internal stakeholders

Knowledge Skills and Abilities

• Demonstrated project management skills in tracking updates, identifying potential foot faults
• Ability to work independently to generate, synthesize and analyze data, reports and tables.
• Demonstrated ability to manage multiple projects with overlapping timetables
• Ability to work effectively as a team member
• Excellent technical proficiency with information technologies (e.g. Microsoft Office) and literature-searching, with particular emphasis on Excel and PowerPoint
• Excellent verbal and written communication skills, problem solving and organizational abilities.
• Preferred: Demonstrates AI literacy and an understanding of generative AI tools, including appropriate business applications and limitations.

Certifications & Licenses

• Preferred: Certified Project Management Professional (PMP) - PMI

Extra Posting Information:

Project Management Professional designation or work equivalence of four years minimum managing executive projects in high visibility environment involving evolving external and internal stakeholders.

#LI_HYBRID

The posted salary range is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting. We mayultimately pay more or less than thehiring range andthishiringrange may also bemodified in the future.A candidate’s position within thehiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travelrequirements, and business or organizational needs. This job is also eligible forannualbonusincentivepay. 

We offera comprehensive package of benefitsincluding paid time off, 11 holidays,medical/dental/vision insurance,generous401(k) matching, lifestyle spending account andmany other benefitsto eligible employees. 

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employeeremains in the Company's sole discretion unless and until paid and may bemodified at the Company’s sole discretion, consistent with the law.