Executive PA & Project Coordinator

Salary: Competitive
Location: 59C, I.C.E Road, Off Wire Road, Use, Benin City, Edo State
Work Mode: On-site, Full-Time | 9:00 AM – 5:00 PM, Monday – Friday

About SafeBox Solutions
SafeBox Solutions is a fast-growing, purpose-driven company headquartered in Benin City, Edo State, delivering secure and innovative solutions across our business verticals. Our work is built on integrity, precision, and operational excellence. As we scale, we're looking for a sharp, proactive Executive Assistant & Project Coordinator who can keep pace with our CEO and help drive seamless execution at the highest level of the organisation.

Why This Role Matters
This role puts you at the heart of the decisions that make a company run. You'll have direct, daily exposure to executive decision-making, see how strategy translates into execution, and work closely enough with leadership to shape how the office runs. For someone who is organised, discreet, and energised by a fast pace, this role is a launchpad to bigger operational and leadership responsibility. The candidate must reside in Benin City or its environ.

About the Role
The Executive Assistant & Project Coordinator will serve as the CEO's right hand, managing schedules, coordinating cross-functional projects, handling correspondence, and ensuring the executive office runs with precision and discretion. This is a high-trust, high-impact role that calls for exceptional organisational ability, strong communication skills, and the confidence to act independently when required.

What You'll Do

• Manage the CEO's calendar, scheduling meetings, appointments, and travel with precision

• Screen, draft, and manage executive correspondence, including emails, memos, and official communications

• Coordinate cross-functional projects, track deadlines, and follow up with internal teams to ensure timely execution

• Prepare high-quality reports, presentations, and briefing documents for executive meetings

• Organise and minute executive meetings, ensuring action items are tracked and completed

• Handle confidential information, documents, and communications with absolute discretion

• Liaise with internal departments, external partners, and stakeholders on behalf of the CEO

• Manage executive office logistics and support day-to-day operational activities as needed

What We're Looking For

Education & Experience

• B.Sc or HND in Business Administration, Public Administration, Mass Communication, or a related field.

• 2–5 years of relevant experience in an executive assistant, administrative, or project coordination role.

• At least 1 year of experience in project management

• Prior experience supporting C-suite or senior leadership strongly preferred.

• Demonstrated track record managing complex schedules and cross-functional projects.

• Must reside in Benin City, Edo State, Nigeria.

Nice to Have

• Certification in Project Management (PMP, CAPM), Administration, or equivalent

Skills & Competencies

• Exceptional organisational and time-management skills with a strong sense of priorities

• Outstanding written and verbal communication able to draft professional documents independently

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

• Competence with scheduling and project tools such as Trello, Asana, or ClickUp

• Adept at vibe coding and rapid AI-assisted prototyping

• High emotional intelligence, able to handle sensitive matters with tact and professionalism

• Strong multitasking ability with a calm, structured approach under pressure

• Proactive mindset that anticipates needs and acts before being asked

• Unwavering confidentiality, integrity, and professional discretion

What We Offer

• Direct exposure to executive leadership and strategic decision-making.

• A dynamic, fast-paced environment where your contributions have real, visible impact.

• Competitive compensation, commensurate with experience.

• 24/7 Power and Data at work.

• Structured professional development and mentorship from senior leadership

• A collaborative, forward-thinking team culture

Compensation: Competitive, commensurate with experience

SafeBox Solutions is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive workplace for all.