Executive & Development Assistant, Mon - Fri 9 AM - 2 PM

MARC, Inc. is looking for a part-time Executive & Development Assistant to provide administrative support to the President & CEO and Development functions. The position provides dedicated administrative capacity for executive office activities, Board support, development and fundraising administration, and organizational projects while contributing to the effective operation of the front office. The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities while working independently. This role will additionally provide backup front-office and telephone coverage.

This is a part-time position with a schedule of Monday - Friday from 9 AM - 2 PM.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide administrative support to the President & CEO and the Development department.
• Assist with meeting scheduling, logistics coordination, and preparation of meeting materials.
• Manage the President & CEO’s calendar and assist with travel arrangements.
• Maintain Board contact information and distribution lists.
• Assist with meeting follow-up, including meeting minutes and tracking of action items.
• Maintain and update development records and related information.
• Prepare donor acknowledgment letters, donor mailings and communications.
• Provides administrative support for fundraising events.
• Assist with data entry, document preparation, copying, scanning and filing.
• Provide occasional backup front-office coverage when needed, such as during planned absences, meetings, or periods of increased office need.
• Handle sensitive information with discretion and maintain confidentiality regarding executive matters.
• Perform other duties as assigned by the President & CEO.
• This job description is subject to change at any time at the discretion of the President & CEO.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Basic proficiency with Microsoft Office, Google Workspace, email, and computer databases.
• Previous office, customer service, volunteer, or administrative experience preferred.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work respectfully and effectively with people with diverse disabilities, backgrounds, and communication needs.
• Strong attention to detail and ability to follow established procedures.
• Must have a valid driver’s license, vehicle and auto registration.
• Must be able to complete all essential job duties, minimum qualifications, and physical efforts with or without a disability.

PHYSICAL EFFORTS:

• Frequent sitting, walking, standing, and driving.
• Ability to stand, sit, use a telephone, and type at a computer.
• Ability to lift and transfer up to 30 lbs. and occasional lifting of nonambulatory people.

WORK REMOTELY:

• No

Qualifications

MARC, Inc. of Manchester is a not-for-profit agency which supports people with disabilities in Manchester, Connecticut and surrounding towns since 1952. MARC, Inc. embraces the philosophy that all people should live, work, and play in their community, making friendships and contributions consistent with their skills and abilities. MARC, Inc. ensures access to and maximization of presence and participation in Connecticut town life, opportunities to develop and exercise competency, opportunities to make choices in the pursuit of a personal future, and good relationships with family members and friends, with respect and dignity.

MARC, Inc. of Manchester is an Equal Opportunity Employer