BS
Executive Coordinator
BAE Systems
🇺🇸 United States
On-site
Manager or above
2 months ago
63,454 – 101,526
- Coupa
- Outlook
- PowerPoint
- Excel
- Pension
2 months ago
Job Description
Are you seeking an opportunity to make a meaningful impact within a dynamic corporate environment? We are looking for a motivated early-career professional to provide critical organization and operational services across our HR Center of Expertise (COE) leaders. This is an ideal role for a detail-oriented individual looking to grow their administrative expertise within a high-performing organization.ROLE SUMMARY
The Executive Coordinator provides critical operational and executive support across the HR COE Vice Presidents (VPs) within the INC HQ. This is an early-career role designed for a highly organized professional capable of balancing high-level executive coordination with essential office logistics. The Executive Coordinator acts as a central point of contact, ensuring the seamless daily operation of the VPs' offices.
KEY RESPONSIBILITIES
Executive Support & Coordination
- Calendar & Travel Management: Proactively manage and synchronize complex calendars for the VPs, resolving scheduling conflicts and optimizing time management. Coordinate comprehensive travel itineraries, including all bookings and logistics.
- Meeting & Event Logistics: Lead the coordination of face-to-face meetings and offsite events, including room procurement, material printing, and the management of catering, supplies and equipment. Prepare meeting agendas and materials with team members, as requested.
- Communication Flow: Facilitate HR COE functional meeting scheduling and distribution lists.
- Procurement Systems: Oversee Coupa customer setup and maintain up-to-date vendor records within the procurement system.
- Financial Administration: Support invoicing process to ensure timely and accurate vendor payment.
- Logistics & Distribution: Manage incoming and outgoing mail / shipments.
- Facilities Liaison: Monitor office supplies and act as the primary point of contact for Facilities notifications to maintain a high-standard office environment.
- Employee Engagement: Coordinate key employee milestone events to support a positive workplace culture. Co-lead the Falls Church HR Community group to enhance networking and collaboration among local HR teams.
Required Skills and Education
Experience: Bachelor's degree and 2+ years of experience in a professional corporate environment, ideally in a role requiring multitasking and coordination, or equivalent experience.Technical Skills: Proficiency in Microsoft Office Suite (Teams, Outlook, Word, PowerPoint, Excel). Experience with procurement software (e.g., Coupa) is a significant advantage.Core Competencies:
- Multi-Tasking: Proven ability to support multiple executives simultaneously without compromising quality or attention to detail.
- Discretion: Ability to handle sensitive HR and financial information with the utmost confidentiality.
- Professionalism: Excellent written and verbal communication skills suitable for interaction with senior leadership.
- Ownership: A proactive mindset with the ability to anticipate the needs of the VPs and take ownership of office operational tasks.
About BAE Systems, Inc.
BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Benefits Information
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).
- Sector: BAE Systems Inc, HQ
- Job Category: Other Professionals
- Salary Min Point: 63454
- Salary Max Point: 101526
- Referral Bonus: 0
- Full Time / Part Time: Full-Time
- Career Level: Entry level
- Travel Percentage:<10%
- Shift: 1st Shift
- U.S. Person Required: Yes
- Clearance Level – Must be able to obtain for position: None
- Clearance Level – Must currently possess: None
- Country: United States
- U.S. Citizenship Required: No
Executive Coordinator · BAE Systems