Executive Assitsant

Executive Assistant – C-Suite Leadership

About the Opportunity

TalentBridge is partnering with a dynamic, growing organization seeking an experienced Executive Assistant to provide high-level support to C-suite leadership.

This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced executive environment. The ideal candidate is highly organized, resourceful, and comfortable managing complex priorities while serving as a trusted partner to senior leadership.

Key Responsibilities

• Manage complex executive calendars, scheduling, and domestic and international travel arrangements.

• Coordinate executive leadership meetings, Board meetings, presentations, and special events.

• Prepare meeting agendas, reports, correspondence, presentations, and executive briefing materials.

• Track key decisions, action items, and deadlines to ensure timely follow-through.

• Serve as a professional liaison between executives, Board members, internal teams, and external stakeholders.

• Handle confidential business, financial, and personnel information with the highest level of discretion.

• Process expense reports, invoices, and administrative requests.

• Support strategic projects, leadership initiatives, and process improvements.

• Anticipate executive needs, proactively resolve scheduling conflicts, and adapt to changing priorities.

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting C-suite executives, CEOs, CFOs, or other senior leadership.

• Proven experience managing complex calendars, executive travel, and high-level meetings.

• Experience coordinating with Board members or executive stakeholders strongly preferred.

• Advanced proficiency in Microsoft Office 365, including Outlook, PowerPoint, Excel, and Teams.

• Exceptional written and verbal communication skills.

• Strong organizational skills, attention to detail, and ability to manage competing priorities.

• Demonstrated professionalism, sound judgment, and ability to maintain strict confidentiality.

• Comfortable working independently and leveraging technology and AI tools to improve efficiency.

• Bachelor's degree preferred but not required.

• Flexibility to accommodate occasional time-sensitive requests outside standard business hours.